December 30, 2009

The Miner County Board of Commissioners met in special session, December 30, 2009, in the Miner County Courthouse. Members present: Heath Thompson, Rollin Schulz, and Donald Bowman. Absent: Voni Durant and Patrick Maroney. Chairman Schulz called the meeting to order.

Motion by Bowman, seconded by Thompson and carried to approve the agenda as amended.

Motion by Thompson and seconded by Bowman that the following resolution be adopted.

RESOLUTION 09-31

WHEREAS, insufficient appropriation was made in the 2009 adopted budget for General Courthouse Building, Court Appointed Attorney, Jail, Veteran Services, and Ag Building to discharge just obligations of said appropriations; and

WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-06.1 to other appropriation;

THEREFORE, BE IT RESOLVED that the appropriation of $16,125 be transferred from contingency as follows: General Courthouse Building $5,300; Court Appointed Attorney $9,000; Jail $1,625; Veteran Services $100; and Ag Building $100.

Voting aye: Thompson, Bowman, and Schulz. Voting Nay: none.

Resolution approved this 30^th day of December, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

Motion by Thompson, seconded by Bowman and carried to allow the auditor to make automatic supplements to Homeland Security Revenue, $680 and Homeland Security Equipment $343.42 for grant dollars received.

Motion by Bowman, seconded by Thompson and carried to authorize an operating transfer from the General Fund to the Road and Bridge Fund $371,893 as provided for in the 2009 budget.

RESOLUTION 09-32

WHEREAS, SDCL 7-21-51 allows the board of commissioners to authorize the accumulation of funds for a period longer than one year for capital outlay purposes;

THEREFORE, BE IT RESOLVED that the Miner County Board of Commissioners set forth funds from the General Fund for capital outlay accumulation for the construction of a courthouse elevator $300,000 to be completed in 2015.

BE IT FURTHER RESOLVED that such funds shall be expended within eighty-four months from the date of this resolution or the funds shall revert to the fund from which they were originally appropriated.

Voting aye: Thompson, Bowman, and Schulz. Voting nay: none.

Resolution approved this 30^th day of December, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan Connor, Miner County Auditor

Todd Kays of 1^st District of Local Governments along with various department heads and employees joined the meeting to review the drafted 2010 employee policy handbook. Further review will take place at the January 15^th meeting.

Claims allowed: 3D Specialties $995.95, Boyer Ford Trucks $183.83, Canova Service Center $4.78, Chief $200.00, Mike Clary $10.01, Dust-Tex Service $82.40, Gillund Enterprises $125.88, Graham Tire Co $1550.00, Hard Drive Central $2967.75, Howard Farmers Coop $13,129.53, JD Evans $17.69, Krug Products $50.82, LexisNexis Matthew Bender $248.52, Madison Radio Shack $79.99, McLeod’s Printing & Office Supply $56.24, Noble Ink & Toner $40.98, Office Depot $106.38, Office Peeps, Inc $1321.68, Postmaster $178.80, Quill Corp $55.39, Sheehan Mack Sales & Equipment $58.86, Shoemaker Fas-Break $248.40, Sturdevant’s Auto Parts $1607.48, Ultra, Inc $755.00, Universal Services $570.70, Wheelco Brake & Supply $49.32, supplies; Alltel $173.61, phone service; Karen Beranek $134.98, Don Bowman $110.26, Div of Agricultural Service $80.00, Kings Inn Hotel $59.95, Jim Krantz $554.09, Rita Nelson $54.76, Gibi Page $25.90, Rollin Schulz $19.98, travel; Bob’s Electric $38.00, Canova Service Center $5942.11, Graham Tire Co $460.90, Howard Heating & Plumbing $81.63, JD Evans $594.80, Ultra, Inc $524.00, repairs; Community Counseling Service $8034.00, qtrly payment; Davison County Jail $1950.00, prisoner care; DeCastro Law Office $1067.72, court appointed attorney; Miner County Pioneer $228.02, publishing; Miner County Treasurer $297.78, cash item-postage & supplies; NW Energy $1279.91, gas service; Qwest $89.26, 911 charges; Servall Towel & Linen $89.96, rent; Slowey Court Reporting Service $25.00, mental illness hearing expense; SD Dept of Transportation $1156.15, road material & maintenance; Stryker Sales Corp $10,225.80, ambulance equipment; Spencer Quarries $32,198.60, road materials.

The meeting adjourned to January 5, 2010.

Dated this 30^th day of December, 2009.

Rollin D. Schulz, Chairman

Board of Miner County Commissioners

The Miner County Board of Commissioners met in adjourned session, December 15, 2009, in the Miner County Courthouse. Members present: Patrick Maroney, Heath Thompson, Rollin Schulz, Donald Bowman and Voni Durant. Absent: none. Chairman Schulz called the meeting to order.

Motion by Durant, seconded by Thompson and carried to approve the agenda as amended.

The minutes of December 1^st were approved.

Correspondence from NRCS, & thank you’s from 4-H clubs Henden Future Farmers, Hard to Beat Green Valley, and Canova Cowhands were received.

The following quote per gallon (excluding non applicable or refunded tax) based on a constant markup escalator clause was received for fuel for the period of January 1, 2010, through December 31, 2010: Howard Farmers Coop Association $2.29 unleaded, $2.295 unleaded with ethanol, $2.595 clear #1, $2.345 clear #2, $2.379 dyed #1, $2.167 dyed #2, $3.399 dyed #1 at Carthage shop, $2.187 dyed #2 at Carthage shop. It was moved by Bowman, seconded by Durant, and carried to award the purchase of fuel for the period from January 1 to December 31 to Howard Farmers Coop Association with the price being adjusted according the rack prices as of January 1, 2010.

Motion by Maroney, seconded by Thompson and carried to approve the 2010 contract for community health services with the State of SD.

Register of Deeds Karla Neises requested a level raise for deputy Register of Deeds, Deanne Krantz. Motion by Durant, seconded by Bowman and carried to grant a level raise to Krantz, level 5 to level 6 effective 1-1-10.

Treasurer Debbie Eggert requested a level raise for deputy Treasurer, Pat Carmon. Motion by Thompson seconded by Maroney and carried to grant a level raise to Carmon, level 7 to level 8 effective 12-1-09.

The contract for law enforcement services provided to the City of Howard was presented for review. Motion by Maroney, seconded by Durant and carried to enter into the agreement for law enforcement services for the City of Howard for 2010 and 2011.

Motion by Durant, seconded by Bowman and carried to enter into the contract for Juvenile Detention services with Minnehaha County with rates as follows: secure detention $140 per day; non-secure detention at the Volunteers of America, Dakotas facility $100 per day.

Highway superintendent Krempges reviewed highway issues.

Sherri Matthews of Wellmark Blue Cross & Blue Shield reviewed the purposed health insurance renewal. Commissioners will further discuss the renewal at the January 5^th meeting.

Kay Hageman presented the following plat for consideration.

Motion by Durant and seconded by Maroney to approve the following resolution.

09-29

BE IT RESOLVED by the Board of Commissioners of Miner County, South Dakota, that the plat of LOT A OF T. RENTZ FIRST ADDITION IN THE SE ¼ OF SECTION 20, T 107 N, R 56 W OF THE 5^TH P.M., MINER COUNTY, SOUTH DAKOTA, which has been submitted for examination pursuant to law, is hereby approved and the County Auditor is hereby authorized and directed to endorse on such plat a copy of this Resolution and certify the same.

Voting aye: Maroney, Durant, Thompson, Bowman and Schulz. Voting nay: none. Resolution approved.

Dated this 15^th day of December, 2009.

A letter from Roger Gerlach and an application for release of lien from Ursula Mentele was considered. After reviewing the facts, its was moved by Maroney and seconded by Thompson to approve the following resolution.

RESOLUTION 09-30

WHEREAS, Ursula Mentele has requested that the County Commissioners of Miner County, South Dakota, release the lien filed in favor of Miner County; and

WHEREAS, it is to the advantage and best interest of Miner County to release said lien;

THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Miner County, South Dakota, that the request of Ursula Mentele be granted and that the lien of Miner County against Ursula Mentele be released in full; and that upon this Resolution becoming effective, the Chairman of the Board of County Commissioners of said Miner County and the County Auditor of said County are hereby authorized to execute a full release and satisfaction of said poor lien on behalf of said County, releasing, Ursula Mentele and any real property they may have owned from the operation and effect of said lien, and that a record thereof be made as provided by law.

Voting aye: Maroney, Durant, Thompson, Bowman, and Schulz. Voting nay: none.

Dated this 15^th day of December, 2009.

Attest: Susan R. Connor, Miner County Auditor

The following poor relief cases were presented for consideration. Motion by Thompson, seconded by Maroney and carried to deny poor relief cases 09-09, 09-11, and 09-12 due to lack of application to determine residency and eligibility. Motion by Bowman, seconded by Maroney and carried to approve application 09-10 making payment to Avera McKennan Hospital at the Medicaid rate, $5,386.37, for emergency services rendered.

Commissioners continued their review of the draft personnel policy update.

Claims allowed: Alliance Communications $1012.99, Splitrock Properites $376.32, phone service; A-OX Welding Supply Co. $52.39, rent; Servall Towel & Linen $33.54, Best Western Ramkota Inn $360.00, Kay Hageman $73.26, travel; Boyer Ford Trucks $148.42, Canova Service Center $5.92, Cattle Fax $132.00, Central Business Supply $34.98, Dakota Fluid Power $936.77, Dakotagas Propane $70.00, Deb’s Diner $26.50, Dust-Tex Service $77.75, Fedex $9.80, G & H Radiator $741.02, Homestead Building Supply $79.52, Horizon Health Care $168.00, Howard Farmers Coop $12,325.52, Mac’s Inc $127.94, McLeod’s Printing & Office Supplies $619.65, Miner County Pioneer $78.00, National 4-H Supply Service $32.95, Office Peeps, Inc $306.31, Postmaster $199.40, Rafferty-Robbins Drug $29.69, Rusty’s Foodland $104.22, Cora Schwader $29.56, SD Federal Property Agency $98.00, SDSU Animal & Range Sciences $475.00, Sturdevant’s Auto Parts $719.06, Tom’s Hardware Hank $9.38, Verizon Conferencing $16.02, Wheelco Brake & Supply $16.33, WW Tire Service $9234.66, supplies; Builders Supply Company $4195.00, Canova Service Center $25.00, Dakota Backup $144.33, G & H Radiator Co $125.00, Graham Tire Co $460.90, Howard Auto Clinic $535.25, Howard Farmers Coop Assn $42.00, Rentschler Manufacturing $35.00, Sturdevant’s Auto Parts $9.97, repairs; Ericsson & Giles $4621.25, Lammer, Kleibacker & Brown $77.90, court appointed attorney; Howard City $1151.46, utilities; Interlakes Community Action $442.80, outreach worker; Lincoln Co Auditor $270.00, mental illness hearing expense; McCook Coop Telephone $167.53, Santel Communications $55.12, 911 charges; Xcel Energy $9.83, electric service; Miner County Treasurer $170.30, cash item-postage; Roxane Osborn $27.20, court transcript.

The Miner County Board of Commissioners met in adjourned sessionDecember 1, 2009, in the Miner County Courthouse.  Members present:  Don Bowman, Voni Durant, Pat Maroney, Rollin Schulz and Heath Thompson. Absent:  none.  Chairman Schulz called the meeting to order.

            The Auditor’s account with the County Treasurer showed a November 30, 2009 balance of $4,076,334.60 in all state, county, civil, school, and trust accounts.

            Motion by Bowman, seconded by Thompson and carried to approve the agenda as amended.

            Tim Johnson of Gasrite met with the board to discuss services offered by his company for contracting fuel.  Deene Dayton of Legislative Audit joined the meeting by phone.  Questions concerning the process of obtaining quotations according to SDCL 5-18-25 were asked of Dayton.  Motion by Maroney, seconded by Durant to continue obtaining quotes for all fuel based on an escalator clause in accordance with SDCL 5-18-25.

            Road Superintendent Ron Krempges covered highway matters. Motion by Durant, seconded by Bowman and carried to grant the following level raises:  Grant Stevens from level 3 to level 5 and Diane Rentz from level 5 to level 6. 

            Ambulance manager Cora Schwader and ambulance board member Mike Connor reported on a grant available through the SDML Worker Compensation Fund for Stryker Power Pro Ambulance Cots.  The commissioners instructed Schwader to proceed with the grant application. Schwader also presented information on the SD State 911 Interim Rules Review Committee’s adoption of the administrative rules.

            Maroney left the meeting.  Motion by Thompson, seconded by Durant to adopt the following resolution.

RESOLUTION 09-27

            WHEREAS, Miner County has identified the need for the implementation of energy conservation measures, and

            WHEREAS, the Miner County Board of Commissioners proposes to undertake the following project:  4-H Exhibit Hall Geothermal project, and

            WHEREAS, Miner County is eligible to apply to the State of South Dakota for Energy Efficiency and Conservation Block Grant (EECBG) assistance for the proposed project as

1.    Miner County is included in the latest Census of Governments (2007) as an incorporated county; and

2.    Miner County has a governance structure with an elected official and governing body; and

3.    Miner County was not eligible for a direct allocation of EECBG under the ARRA program; and

            WHEREAS, with the submission of the EECBG application MinerCounty assures and certifies that all EECBG program requirements will be fulfilled,

            THEREFORE BE IT RESOLVED that the governing body of Miner County duly authorizes Heath Thompson, Vice-Chairman to sign and submit all necessary paperwork for the EECBG application on behalf of Miner County requesting (not to exceed) $16,500 of funds.

            This resolution is effective immediately upon passage.

            Adopted this 1^st day of December, 2009.

                                                Heath Thompson, Vice-Chairman

                                                Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

RESOLUTION 09-28

            WHEREAS, insufficient appropriation was made in the 2009 adopted budget for General Courthouse Building to discharge just obligations of said appropriations; and

            WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriation;

            THEREFORE, BE IT RESOLVED that the appropriation of $2,000 be transferred from contingency to

General Courthouse Building, $2000.

Voting aye:  Thompson, Durant, Bowman, and Schulz.  Voting nay: none.

Resolution approved this 1^st day of December, 2009.

                                    Rollin D. Schulz, Chairman

                                    Miner County Board of Commissioners

Attest:  Susan R. Connor, Miner County Auditor

Commissioners reviewed the final draft of the updated personnel policy.

            Claims allowed:  Payroll by department: Commissioners $3362.50;Auditor $6165.74; Treasurer $6820.00; State's Attorney $3756.25; Custodian $2823.32; Director of Equalization $4905.88; Register of Deeds $5872.23; Veteran Service Office $1176.26; Sheriff $10,436.00; Contract Law Enforcement $2942.25; Public Health Office $1867.04; Ambulance $4803.79; Extension $2364.25; Weed $749.98; Highway $31,003.39; Dispatch $8849.66; Emergency Management $2043.75.

Other Claims:  Miner County Bank $7093.74, social security match; Wellmark, $21,220.16, health insurance match; SD Retirement System $5555.61; retirement match; Debbie Eggert $9.00, Diane Rentz $9.00, Valara Anderson $14.80, Karen Beranek $148.44, Kari Jo Carlson $5.18, Cedar Shore Resort $81.95, Michael Connor $6.29, Susan Connor $167.44, Barbara Genzlinger $2.96, Govenor’s Inn $140.00, Ron Krempges $27.00, Karla Neises $48.22, travel; Bob’s Electric $230.00, repairs; Central Business Supply $63.98, Commercial Asphalt Co $233.52, Driveline Service Inc $72.70, Maria Feldhaus $29.64, Gall’s Inc $32.02, Kimball Midwest $143.18, Lanny Klinkhammer $13.00, Karla Neises $59.28, Office Systems, Inc $23.54, Pheasantland Industries $5.21, ProCellular $49.99, Safety Kleen Corp $319.98, Stamp Fulfillment Services $1000.60, Wheelco Brake & Supply $5.58, WW Tire Service $2316.00, Zep Manufacturing Co $215.33, supplies; Lincoln County Auditor $156.29, mental illness hearing; Miner County Pioneer $189.82, publishing; Miner County Treasurer $141.38, cash items-supplies, Minnehaha County Treasurer $1019.02, juvenile detention semi-annual payment; NW Energy & Comm $886.22, gas service; Greg Protsch $900.00, office expense allowance; Joe Schnell $4675.00, ambulance in service education; Servall Towel & Linen $56.42, rent; SD Dept of Health Lab Service $192.00, blood alcohols.

The meeting adjourned to December 15, 2009.

Dated this 1^st day of December, 2009.

                        Rollin D. Schulz, Chairman

                        Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

            The Miner County Board of Commissioners met in adjourned sessionNovember 17, 2009, in the Miner County Courthouse.  Members present: Patrick Maroney, Heath Thompson, and Voni Durant.  Absent:  Rollin Schulz and Donald Bowman.   Vice-Chairman Thompson called the meeting to order.

            Motion by Durant, seconded by Maroney and carried to approve the agenda as amended.

            The minutes of November 3^rd were approved.

            Tim Johnson of GasRite reviewed the option of hedging fuel purchases through their company.  Further action will be taken at the next meeting.

            Highway Superintendent Ron Krempges discussed highway matters including the cost of repairing county roads that were used by TransCanada during construction of the Keystone Pipeline.  Cost estimates have been submitted to TransCanada. 

            Zoning Administrator Kay Hageman presented the following plat for consideration.

Motion by Maroney and seconded by Durant to adopt the following resolution.

RESOLUTION 09-25

            BE IT RESOLVED that the plat described as LOT 1 OF CALLIES’S ADDITION IN THE NORTHEAST (NE ¼) OF SECTION TWENTY-ONE (21), TOWNSHIP ONE HUNDRED SIX (106) NORTH, RANGE FIFTY-FIVE (55) WEST OF THE 5^TH P.M. IN MINER COUNTY, SOUTH DAKOTA, be approved and accepted by the Board of County Commissioners at its meeting of November 17, 2009 and the county Auditor is hereby instructed to endorse on such plat a copy of this resolution.

            Voting aye:   Maroney, Durant, and Thompson.  Voting nay:  none. Resolution adopted.

                                                   Heath Thompson, Vice Chairman

                                                   Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

            Hageman also reported that according to the Department of Revenue hunting stands are not considered real property.

            Motion by Durant, seconded by Maroney and carried to sign the amendment (increase in funds) to the WIC services contract with the SD Dept. of Health.

            Motion by Durant, seconded by Maroney and carried to grant all day Christmas Eve as administrative leave following Governor Round’s declaration for state employees.

            Motion by Maroney, seconded by Durant and carried to allow the auditor to make an automatic supplement to the Domestic Abuse fund for additional funds received.

RESOLUTION 09-26

WHEREAS, insufficient appropriation was made in the 2009 adopted budget for Court Appointed Attorney Fees, Ag Building, and Urban/Rural Development to discharge just obligations of said appropriations; and

            WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;

THEREFORE, BE IT RESOLVED that the appropriation of $1600 be transferred from contingency as follows:  Court Appointed Attorney, $1000; Ag Building, $500; and Urban/Rural Development $100.

            Voting aye:  Thompson, Maroney, Durant and.  Voting nay:  none.  

  Resolution approved this 17^th day of November, 2009.

                                                            Heath Thompson, Vice-Chairman

                                                            Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

            Todd Kays of the 1^st District of Local Governments reviewed the updated draft copy of the employee policy handbook. Kays also discussed other counties’ drainage policies.

            Claims allowed:  Alltel $175.71, Splitrock Properties $48.90, phone service; Audio Electronics Etc $39.98, Avera Home Medical Equipment $52.00, Butler Machinery Co $1705.67, Dakota Data Shred $40.00, Driveline Service Inc $43.74, Dust-Tex Service $82.34, Homestead Building Supply $168.47, Howard Animal Clinic $20.00, Howard Farmers Coop $13,286.43, James River Equipment $79.00, Northern Truck Equipment $66.47, Office Systems, Inc $429.96, Proaction Uniforms $89.99, Rolling Prairie Grain $3608.96, Rusty’s Foodland $235.41, Scott Supply Co $969.01, SD Continuing Legal Education $550.00, SD Dept of Health $252.00, Sirchie Finger Print Labs $105.64, SD Federal Property Agency $2.00, Stamp Fulfillment Services $1000.60, Sturdevant’s Auto Parts $661.44, Superior Lamp Inc. $904.04, Tom’s Hardware Hank $25.93, Velvet Uniforms $97.21, supplies; Karen Beranek $42.00, extension dues; C & R Supply $277.32, Dakota Backup $177.18, Klinkhammer Plumbing $78.35, Howard Farmers Coop $77.00, repairs;  Robert Calmus $31.98, Wally Jacobson $12.00, Lanny Klinkhammer $181.00, Ramada Inn Airport $599.70, travel; CNA Surety $94.65, insurance; Davison Co Jail $1105.00, prisoner care; Howard City $978.32, utilities; Lewis & Clark Behavior Health Service $142.00, Yankton County $128.75, mental illness hearing; McCook Coop Telephone $169.53, Santel Communications $55.12, Splitrock Properties $327.42, 911 charges; Miner County Treasurer $172.39, cash item-supplies; Amy Neises $45.00, blood alcohol testing; Phil Parent $821.60, court appointed attorney; Servall Towel & Linen $33.54, rent; Thompson West $234.30, law books.

            The meeting adjourned to December 1, 2009.

            Dated this 17^th day of November, 2009.

                                                            Heath Thompson, Vice-Chairman

                                                            Miner County Board of Commissioners

Attest:  Susan R. Connor, Miner County Auditor

The Miner County Board of Commissioners met in adjourned session, November 3, 2009, in the Miner County Courthouse. Members present: Rollin Schulz, Patrick Maroney, Heath Thompson, Voni Durant, and Don Bowman. Absent: none. Chairman Schulz called the meeting to order.

Motion by Maroney, seconded by Thompson and carried to approve the agenda as amended.

The minutes of October 20^th were approved.

The Auditor’s account with the County Treasurer showed an October 31, 2009 balance of $4,814,716.94 in all state, county, civil, school, and trust accounts.

The commission instructed Director of Equalization to consult with the SD Department of Revenue and Regulation for recommendations on the assessment of hunting stands.

Commissioners considered the settlement offer from Attorney Robert Nelson representing Avera Queen of Peace Hospital concerning poor relief case 09-05. Motion by Maroney, seconded by Durant and carried to approve payment to Avera Queen of Peace Hospital $4,074.97 as full settlement for medical expenses associated with case 09-05.

Dispatch coordinator Cora Schwader reported on the status of the current rule changes that have been proposed by the SD interim rules committee for 911 services.

Highway Superintendent Ron Krempges reviewed highway matters.

Motion by Bowman seconded by Durant and carried to enter into executive session to discuss employee reviews (10:30). Returned to regular session at 11:30.

Emergency Management Director Bob Calmus presented projects that could be submitted for Homeland Security funds.

Correspondence from Safety Benefits, Inc. concerning the Law Enforcement Policies and Procedures Participation Agreement was reviewed. This agreement has been signed and sent to Safety Benefits.

Continued review of the personnel policy update along with payroll processing procedures concluded the meeting.

Claims allowed: Payroll by department: Commissioners $3362.50; Auditor $4646.94; Treasurer $5395.00; State's Attorney $3131.25; Custodian $2135.30; Director of Equalization $4057.29; Register of Deeds $4496.09; Veteran Service Office $676.50; Sheriff $8936.00; Contract Law Enforcement $2867.25; Public Health Office $1537.90; Ambulance $10,146.80; Extension $2164.25; Weed $656.25; Highway $27,994.49; Dispatch $7649.21 (includes Randy Schwader @$13.30/hr); Emergency Management $1968.75.

Other Claims: Miner County Bank $6488.62, social security match; IRS $20.15, levy on wages; Wellmark,$20,920.47, health insurance match; SD Retirement System $4847.05; retirement match; Erin Feldhaus $808.98, Angela Beyer $155.14, Brad DeHart $704.17, Molly Steeneck $575.33, Colleen Noid $107.13, Cathy Cavigielli $335.22, David Claussen $219.79, Barbara Genzlinger $376.80, Janet Haak $44.34, Donna Klinkhammer $498.69, Lanny Klinkhammer $245.96, Holly Litterick $99.74, Rick Olson $288.13, Nathan Ruml $36.94, Ashley Callies $703.71, quarterly ambulance attendant fees; Mike Clary $10.00, Pat Grassel $20.00, Henry Rentschler $10.00, ambulance EVOC drivers; Lanny Klinkhammer $9.00, Ramkota Hotel $150.00, Safety Benefits, Inc $55.00, Rollin Schulz $6.66, Cora Schwader $473.43, Molly Steeneck $125.00, travel; Alliance Communications $1176.07, Alltel $48.06, phone service; A-OX Welding Supply Co $52.39, Servall Towel & Linen $56.42, rent; Karen Beranek $221.56, Don Bowman $102.12, Kelli Colling $173.10, Voni Durant $29.60, Jim Krantz $890.54, Ron Krempges $18.00, Patrick Maroney $105.08, Colleen Noid $148.10, travel; Philip Parent $306.00, DeCastro Law Office $305.31, court appointed attorney; Boyer Ford Trucks $103.85, Butler Machinery $105.13, Dakota Fluid Power $56.70, Dakotagas Propane $226.80, East River Nursery $116.89, Gall’s Inc $11.47, Graham Tire $480.00, Homestead Building Supply $145.59, JD Evans $84.78, Kieffer Oil $53.75, Mid-American Research $629.67, National 4-H Supply Service $7.90, Office Systems, Inc $96.43, Stamp Fulfillment Services $1252.20, Tri State Imp $14.82, Universal Services $259.20, Vans Auto Electric $25.00, Velvet Uniforms $12.00, Zep Manufacturing $362.59, supplies; Carmen Bremmon $356.93, judicial professional services; Butler $264.00, Kieffer Oil Co $94.80, repairs; Donna Dietrich $137.64, Nelva Kooistra $15.00, Cathy Rehfuss $15.00, Creighton Thurman $179.86, mental illness hearing expense; Barbara Esser $1250.00, Pandemic Planning grant; First Dist. Assn of Local Govts $6528.20, annual payment; Interlakes Community Action $442.80, outreach worker; Miner County Pioneer $98.35, publishing; NW Energy & Comm $175.77, gas service; Gregory Protsch $900.00, office expense allowance; Rechnagel Construction $53,460.00, contracted maintenance; David Skoglund $19,555.55, gravel; SD Assn of County Commissioners $1537.84, share of judicial legal expense; SD Dept of Health Lab Service $70.00, blood alcohol; SD Dept of Transportation $5461.88, contracted maintenance; Xcel Energy $9.35, electric service.
The meeting adjourned to November 17, 2009.

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

            The Miner County Board of Commissioners met in adjourned session,October 20, 2009, in the Miner County Courthouse.  Members present: Patrick Maroney, Heath Thompson, Voni Durant, and Don Bowman.  Absent: Rollin Schulz.   Vice-Chairman Thompson called the meeting to order.

            Motion by Durant, seconded by Maroney and carried to approve the agenda as amended.

            The minutes of September 15^th and October 6^th were approved.

            Commissioners approved the following Township bonds:  Vermillion Township Clerk Ronald Ecklein, Treasurer Travis Muth, $50,000; Canova Township Clerk Wendell Steeneck, Treasurer Mark Shumaker, $50,000; Rock Creek Township Clerk David Schmidt, Treasurer Peggy Eich, $50,000; Beaver Township Clerk Victoria Wahl, Treasurer Will Walter, $50,000; Clinton Township Clerk Vicki Vining, Treasurer Lynette Nutter, $50,000; Miner Township Clerk Lee Lewis, Treasurer Alan Wiese, $50,000; Roswell Township Clerk Dave Hahn, Treasurer John Karlen, $50,000; Howard Township Clerk Richard Calmus, Treasurer John Reisch, $50,000; Clearwater Township Clerk Roger Laible, Treasurer Matthew Connor, $50,000; Henden Township Clerk Cindy Schwader, Treasurer Wallace Jacobson, $50,000; Adams Township Clerk Norman Andenas, Treasurer Jason Feldhaus, $50,000; Belleview Township Clerk Mads Andenas, Treasurer Richard Erickson, $50,000; Grafton Township Clerk Teresa Poppen, Treasurer Bob Poppen, $25,000; Carthage Township Clerk Nell Button, Treasurer Andrew Nelson, $50,000;  Green Valley Township Clerk Dennis Sundstrom, Treasurer Leonard Hinker, $25,000; Redstone Township Clerk Gary Stroud, Treasurer Dawn Hamilton, $20,000.  

            Approval was given for the CHN clerical assistant, Gibi Page to assist with the Lake County flu clinic on November 18. 

            Highway superintendent, Ron Krempges covered highway issues including removal of hay bales from ditches along county roads, progress of gravel crushing, and repairs to the highway office building.  Kingsbury County has made a request to reimburse Miner County with gravel for the highway work Miner County assisted with in Kingsbury County.  This option will be explored further by Krempges. 

States Attorney Greg Protsch met to review poor relief cases pending in litigation.  The purposed agreement to transfer ownership of Miner CountyBridge number 49-045-230, located between Section 26 and Section 35, Township 105 North, Range 58, West of the 5^th P.M., in Beaver Townshipwas presented by Protsch.  No action was taken. 

Poor Relief case 09-08 was considered.  Motion by Maroney, seconded by Bowman and carried to deny application 09-08 as prior approval is required for scheduled procedures.   

      Claims allowed:  Alltel $181.55, Splitrock Properties $48.90, phone service;  Avera Home Medical Equipment $26.00, Chief $167.98, Dakota Body Shop $90.00, Dust-Tex Service $41.18, Homestead Building Supply $48.00, Howard Farmers Coop Assn $787.03, Kimball Midwest $172.51, Kreisers Inc $6414.82, Lacal Equipment $159.50, Office Systems $731.51, Pfeifer Implement $789.62, Tom’s Hardware $41.98, Wahltek $250.00, Wheelco Brake & Supply $26.73, WW Tire Service $66.68, supplies;  Miner County Treasurer $146.77, cash item-postage & supplies; Dakota Backup $459.95, Dakota Body Shop $50.00, James Valley Nursery $283.55, Wahltek $2547.50, repairs; Davison County Jail $2145.00, prisoner care; Patricia Hartsel $2268.60, judicial transcripts; Horizon Health Care $45.00, Amy Neises $135.00, blood alcohol testing; Domestic Violence Network $117.00, Mitchell Area Safehouse $117.00,

Miner County Treasurer $26.00, Domestic Abuse-qtrly payment; Avera Heart Hospital $2000.00, AED units; Jerauld Hwy Dept $27.75, Lanny Klinkhammer $400.36, Ramkota Hotel $93.00, Diane Rentz $91.22, travel; Lincoln County Auditor $383.00, mental illness hearing; Miner Insurance Agency $927.13, boiler insurance; Ntl Assn of Counties $400.00, dues; Qwest $180.16, Santel Communications $55.12, Splitrock Properties $327.42, 911 charges; SDML Workers’ Comp $27,631.00, insurance; Sevall Towel & Linen $33.54, rent; SD Public Assurance Alliance $35,597.43, liability insurance; State Radio Communications $1800.00, teletype.

            The meeting adjourned to November 3, 2009.

            Dated this 20^th day of October, 2009.

                                                            Heath Thompson, Vice Chairman

                                                            Miner County Board of Commissioners

Attest:  Susan R. Connor, Miner County Auditor

The Miner County Board of Commissioners met in adjourned session, October 6, 2009, in the Miner County Courthouse. Members present: Rollin Schulz, Patrick Maroney, Heath Thompson, Voni Durant, and Don Bowman. Absent: none. Chairman Schulz called the meeting to order.

Motion by Durant, seconded by Thompson and carried to approve the agenda as amended.

The Auditor’s account with the County Treasurer showed a September 30, 2009 balance of $3,273,418.15 in all state, county, civil, school, and trust accounts.

Zoning Administrator Kay Hageman presented the following plats for consideration.

RESOLUTION 09-21

It was moved by Thompson and seconded by Maroney and motion carried, that the plat described as Lot 1 of Palmquist’s Addition in the Northeast Quarter (NE ¼) of Section twenty-six (26), Township one hundred five (105) North, Range fifty-five West of the 5^th P.M. in Miner County, South Dakota, be approved and accepted by the Board of County Commissioners at its meeting of October 6, 2009, and the county Auditor is hereby instructed to endorse on such plat a copy of this resolution and to certify the same.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

RESOLUTION 09-22

It was moved by Maroney and seconded by Durant and motion carried, that the plat described as Lot 1 and Lot 2 of Halverson’s Addition in the West half of the East half (W1/2E1/2) of Section thirty-five (35), Township one hundred eight (108) North, Range fifty-five West of the 5^th P.M. in Miner County, South Dakota, be approved and accepted by the Board of County Commissioners at its meeting of October 6, 2009, and the county Auditor is hereby instructed to endorse on such plat a copy of this resolution and to certify the same.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

RESOLUTION 09-23

It was moved by Maroney and seconded by Durant and motion carried, that the plat described as Lot 1 of Jacobsen’s Addition in the South half of the Southwest Quarter (S1/2W1/4) of Section thirteen (13), Township one hundred five (105) North, Range fifty-seven West of the 5^th P.M. in Miner County, South Dakota, be approved and

accepted by the Board of County Commissioners at its meeting of October 6, 2009, and the county Auditor is hereby instructed to endorse on such plat a copy of this resolution and to certify the same.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

It was moved by Thompson and seconded by Bowman and motion carried to adopt the following resolution.

RESOLUTION 09-24

BE IT RESOLVED by the County Commission of Miner County, South Dakota, that the plat of Tract A of Clement’s addition, in the North West Quarter of Section 11, Township 106 North, Range 56 West of the 5^thPrincipal Meridian, Miner County, South Dakota be approved and accepted.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

Jeff Ramold of Gasrite presented information on services provided by Gasrite to assist in effectively managing price risks when purchasing fuel. GasRite is an independent marketing company that specializes in working for clients by establishing agreements between buyers and sellers. No action was taken.

Todd Kays of First District of Local Governments continued to review the proposed update to the employee policy manual. A completed rough draft will be available for review by November 1^st. He also reviewed the possibility of the District providing building inspector services that could be shared among the counties within the District.

Experience Works (formally know as the Green Thumb Program) representatives Amy Rissmann and Kathy Siegel presented an overview of the program. Commissioners agreed to participate in the program by considering placement of qualified individuals into available county positions.

Motion by Maroney, seconded by Bowman and carried to designate $10 of the fund balance to be used as the interest gained by the match money for the Federal HAVA grant funds applied for and received by the State of South Dakota.

Motion by Bowman, seconded by Thompson and carried to submit an application to the Catastrophic Legal Expense Relief Program for costs associated with the Whiskey Flow arson trial.

Motion by Durant, seconded by Maroney and carried to enter into the Emergency Management FFY 2010 State and Local Agreement with the State of South Dakota.

The total unreserved, undesignated fund balance of the General Fund as of September 30, 2009 is $888,479.06 which represents a 31.17% fund balance percentage based on 2010 total General Fund budget.

RESOLUTION 09-25

WHEREAS, insufficient appropriation was made in the 2009 adopted budget for Solid Waste to discharge just obligations of said appropriations; and

WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;

THEREFORE, BE IT RESOLVED that the appropriation of $1500 be transferred from contingency to the Solid Waste budget.

Voting aye: Thompson, Maroney, Bowman, Durant and Schulz. Voting nay: none.

Resolution approved this 6^th day of October, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan Connor, Miner County Auditor

Claims allowed: Payroll by department: Commissioners $3362.50; Auditor $4870.30; Treasurer $5395.00; State's Attorney $3131.25; Custodian $2490.64; Director of Equalization $4760.31; Register of Deeds $4976.99; Veteran Service Office $676.50; Sheriff $8936.00; Contract Law Enforcement $2867.25; Public Health Office $1892.80; Ambulance $4801.42; Extension $2114.25; Weed $731.25; Highway $27,963.22; Dispatch $9109.95; Emergency Management $1968.75. Other Claims: Miner County Bank $6335.52, social security match; Wellmark, $21,220.16, health insurance match; SD Retirement System $5011.39; retirement match; Kay Hageman $270.84, Susan Connor $152.68, Gibi Page $31.94, Rushmore Plaza Holiday Inn $370.00, SDSU Extension Service $36.83, Karen Beranek $323.25, Best Western Ramkota Inn $328.00, Robert Calmus $74.44, Days Inn Watertown $304.00, Debra Eggert $55.50, LATI/CE $258.00, Rita Nelson $65.12, travel; Alliance Communications $1192.45, Alltel $219.96, phone service; Al’s Service $37.84, Audio Electronics $886.90, Bob’s Electric $606.47, Hattervig Electric $1756.51, James River Equipment Co. $19.43, Prostrollo Auto Mall $38.16, Revier Pressure Washers $48.00, SDN Technologies $14,835.74, SD Dept of Transportation $3986.60, Sturdevant’s Auto Parts $9.93, repairs; A-OX Welding Supply $60.95, JD Evans, Inc $1350.00, Servall Towel & Linen $56.42, rent; A-OX Welding Supply Co $185.89,Butler Machinery Co. $3.47, Dakota Data Shred $9.60, Dawson Construction Inc. $80.00, Diamond Mowers Inc $395.01, Driveline Service Inc $259.02, Glaser LLC $334.00, Good Samaritan Society $12.00, Kay Hageman $14.97, Howard Farmers Coop $14,133.24, Huron Culvert & Tank Co. $6814.90, James Valley Nursery $133.96, JD Evans $82.98, Lanny Klinkhammer $15.00, Lacal Equipment $314.94, McLeod’s Printing & Office Supply $211.28, Mid-American Research $328.00, PMB 0112 $60.00, Prostrollo Auto Mall $99.48, Rafferty-Robbins Drug $8.96, Revier Pressure Washers $240.01, Rusty’s Foodland $190.09, SD Assn of County Officials $30.00, Spencer Quarries, Inc. $389.73, Sturdevant’s Auto Parts $246.67, Tom’s Hardware Hank $59.13, Van’s Auto Electric $175.00, Wheelco Brake & Supply $63.06, Zep Manufacturing $315.51, supplies; Dennis Anderson $500.00, professional services; Lynne Calmus $45.00, SD Dept of Health Lab Service $35.00, blood alcohol testing; Davison County Jail $1365.00, prisoner care; Dawson Construction Inc $1500.00, rubble site grant; Howard City $1482.12, NW Energy & Comm $34.77, Xcel Energy $9.48, utilities; Interlakes Community Action $442.80, outreach worker; McCook Coop Telephone $173.53, Qwest $89.46, 911 charges; Miner County Pioneer $216.29, Miner County Treasurer $234.83, postage & supplies; Miner County Treasurer $1500.00, 4-H Awards; Minnehaha County Regional $540.00, Volunteers of America, Dakotas $500.00, juvenile detention; Gregory Protsch $900.00, office expense allowance.

The meeting adjourned to October 20, 2009.

Dated this 6^th day of October, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

The Miner County Board of Commissioners met in adjourned session, August 18, 2009, in the Miner County Courthouse. Members present: Rollin Schulz, Patrick Maroney, Heath Thompson, and Don Bowman. Absent: Voni Durant. Chairman Schulz called the meeting to order.

Motion by Thompson, seconded by Bowman and carried to approve the agenda as amended.

The minutes of August 18^th were approved.

A hearing was held as advertised to consider the 2010 provisional budget for Miner County. Final adoption will be on September 15^th.

A public auction of surplus items was held as advertised.

Ron Krempges, Highway Superintendent, covered highway matters including road conditions with the haul route for the Keystone Pipeline construction, chip sealing of county oil roads, installation of rumble strips on county oil roads near Carthage and Canova, graveling of county roads, and installation of culverts.

Poor Relief Application 09-07 was considered. Motion by Thompson, seconded by Maroney and carried to deny application 09-07 for hospital care due to lack of information to determine eligibility & residency.

Commissioners reviewed and signed the 2010 renewal for generator services with Cummins Central Power.

Todd Kays of 1^st District of Local Governments continued with the review of the proposed updated employee policy handbook.

911 Coordinator Cora Schwader and Lanny Klinkhammer presented the proposed Administrative Rules created by the State 9-1-1 Coordination Board. Concerns as to requirements that were imposed and the effect on the Miner County Dispatch Center included staffing requirement of a minimum of 2 dispatchers on duty 24 hours per day, financial reporting requirements, public access to the dispatch center and other requirements were discussed

Klinkhammer, Schwader, Connor and Thompson will attend the upcoming public input session to be held in Pierre on September 30.

Claims allowed: Payroll by department: Commissioners $3362.50; Auditor $4598.08; Treasurer $5395.00; State's Attorney $3131.25; Custodian $2073.36; Director of Equalization $4347.21 (includes Cindy Foster @$13.74); Register of Deeds $4633.49; Veteran Service Office $676.50; Sheriff $8936.00; Contract Law Enforcement $2867.25; Public Health Office $1514.24; Ambulance $4637.39; Extension $2114.25; Weed $656.25; Highway $41,750.87; Dispatch $7046.37; Emergency Management $1968.75.

Other Claims: Miner County Bank $7051.83, social security match; Wellmark, $21,487.24, health insurance match; SD Retirement System $5682.25, retirement match; 4-H Council $155.63, Boyer Ford Trucks $201.25, Canova Service Center $9.18, Dakota Fluid Power Inc. $306.82, JD Evans, Inc $27.59, Krug Products Inc $60.71, Marshall & Swift $1421.90, Northern Truck Equipment Co $2136.87, Reliable $161.44, Rockmount Research & Alloys $167.49, Scull Studios $17.80, Sheehan Mack Sales & Equipment $88.47, Stamp Fulfillment Services $270.60, Sullivans Supply Inc $25.00, Wheelco Brake & Supply $215.21, WW Tire Service $59.88, Zabel Steel $28.13, supplies; Alltel $51.38, phone service; Arneson Issenhuth & Leibel $484.00, Jencks Law Office $1339.00, court appointed attorney; Karen Beranek $206.02, Don Bowman $69.56, Dware, Inc $80.00, Debra Eggert $34.78, John D Haak $14.06, Jim Krantz $341.51, Pat Maroney $95.46, Bruce Nelson $4.44, Dan Page $2.96, Rollin Schulz $13.32, SDLTAP $70.00, SD Assn County Commissioners $960.00, Heath Thompson $34.78, Gibi Page $9.00, travel; Cummins Great Plains $798.42, Dakota Backup $163.63, SDN Technologies $192.00, Sheehan Mack Sales & Equipment $347.10, Sioux Falls Two Way Radio $466.78, repairs; Barbara Esser $750.00, Pandemic Planning; Interlakes Community Action $442.80, outreach worker; Lake County Auditor $660.00, prisoner care; Miner County Pioneer $487.57, publishing; Miner County Treasurer $214.44, cash item-postage & supplies; NW Energy & Comm $49.42, gas service; Servall Towel & Linen $56.42, rent; SD Dept of Health Lab Service $70.00, blood alcohols; SD Dept of Transportation $2148.21, contracted maintenance; Norma Anderson $55.00, Ryan Eichler $130.00, Mike Feller $30.00, Brenda Franken $43.00, Beverly Heidelberger $18.50, Kaylene Kuhl $40.00, Cynthia Larson $25.00, Karen Olson $60.00, Robert Rennolet $90.00, Lynn Schulz $25.00, Matt Smith $160.00, Monica Trabing $120.00, Bridget Vanliere $40.00, Evelyn Walters $45.00, Betty Widman $115.00, 4-H judges.

The meeting adjourned to September 15, 2009.

Dated this 1^st day of September, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

September 15, 2009

The Miner County Board of Commissioners met in adjourned session, September 15, 2009, in the Miner County Courthouse. Members present: Rollin Schulz, Patrick Maroney, Heath Thompson, Voni Durant, and Don Bowman. Absent: none. Chairman Schulz called the meeting to order.

Motion by Maroney, seconded by Thompson and carried to approve the agenda as amended.

The minutes of September 1^st were approved.

Sheriff’s deputy Mike Clary reported on the recently held alcohol check conducted within the county.

RESOLUTION 09-20

WHEREAS, insufficient appropriation was made in the 2009 adopted budget for Court Appointed Attorney to discharge just obligations of said appropriations; and

WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;

THEREFORE, BE IT RESOLVED that the appropriation of $3000 be transferred from contingency to Court Appointed Attorney budget.

Voting aye: Thompson, Maroney, Bowman, Durant and Schulz. Voting nay: none.

Resolution approved this 15^th day of September, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan Connor, Miner County Auditor

It was moved by Maroney, seconded by Thompson and carried to make an operating transfer, as provided for in the 2009 budget, from General Fund to the Road and Bridge Fund in the amount of $500,000.

Motion by Durant, seconded by Maroney and carried to correct the legal description in Resolution 09-17 to read; Lot Two (2) of Lot Nine (9) of the Southeast Quarter (SE ¼) of the Southwest Quarter (SW1/4) of Section Thirty-four (34), Township One Hundred Five (105) North, Range Fifty-seven (57), West 5^th P.M., Miner County, South Dakota.

Motion by Thompson, seconded by Bowman and carried to authorize the auditor to make an automatic supplement for grant funds received to the Emergency Management revenue budget, $20,337.09 and expenditure budget, $4343.25.

Commissioners reviewed the 2010 SDPAA insurance values on county property and signed the 2010 renewal.

Treasurer Debbie Eggert reviewed property that is now available for tax deed.

ANNUAL BUDGET FOR MINER COUNTY, SD

For the year January 1, 2010, to December 31, 2010

Tax Levy in Tax Levy in

Dollars $’s/1,000

COUNTY TAX LEVIES

WITHIN LIMITED LEVY:

(Includes $5,618 to be distributed to the cities.)

It was moved by Maroney, seconded by Durant, and carried to pass the following resolution.

RESOLUTION 09-19

ADOPTION OF ANNUAL BUDGET FOR MINER COUNTY, SOUTH DAKOTA

WHEREAS, (7-21-5 through 13) SDCL provides that the Board of County

Commissioners shall each year prepare a Provisional Budget of all contemplated

expenditures and revenues of the County and all its institutions and agencies for

such fiscal year, and

WHEREAS, the Board of County Commissioners did prepare a Provisional Budget

and cause same to be published by law, and

WHEREAS, due and legal notice has been given to the meeting of the Board

of County Commissioners for the consideration of such Provisional Budget and all

changes, eliminations, and additions that have been made thereto;

NOW THEREFORE BE IT RESOLVED that such provisional budget as amended

and all its purposes, schedules, appropriations, amounts, estimates, and all

matters therein set forth SHALL BE APPROVED AND ADOPTED AS THE

ANNUAL BUDGET OF THE APPROPRIATION AND EXPENDITURES FOR

MINER COUNTY, SOUTH DAKOTA, and all its institutions and agencies for calendar

year beginning January 1, 2010, and ending December 31, 2010, and the same is

hereby approved and adopted by the Board of County Commissioners of Miner County,

South Dakota, this 15th day of September, 2009.

The Annual Budget so adopted is available for public inspection during normal business

hours at the office of the county auditor, Miner County, South Dakota. The

accompanying taxes are levied by Miner County for the year January 1, 2010, through

December 31, 2010.

BOARD OF COUNTY COMMISSIONERS OF MINER COUNTY, SOUTH DAKOTA

Rollin D. Schulz Chairman

Heath Thompson Commissioner

Patrick Maroney Commissioner

Voni Durant Commissioner

Donald Bowman Commissioner

Attest: Susan Connor County Auditor

The adopted budget contains the following changes from the provisional budget:

General Fund Revenue-General Cash Applied from $555,933.53 to $555,978.53 and

Tax Levy from $2,189,200.00 to $2,189,155.00.

Highway Superintendent Ron Krempges informed the commission on highway matters.

Todd Kays of the First District of Local Governments reviewed the draft of the new

employee policy manual.

Claims allowed: Gregory Protsch $900.00, office expense allowance; Alliance Communications $1092.98, Splitrock Properties $48.90, phone service; Al’s Service $108.88, Howard Auto Clinic $910.70, Office Systems, Inc $81.10, repairs; A-OX Welding Supply $62.00, Servall Towel & Linen $33.54, rent; Don Bowman $20.72, Robert Calmus $187.44, Voni Durant $44.40, Rollin Schulz $13.32, SD Assn of County Commissioners $185.00, travel; DeSmet Memorial Hospital $61.50, Queen of Peace Hospital $100.00, drug & alcohol testing; Bob’s Electric $680.00, Homeland Security-Canova siren; Brock White Co $1215.84, Brown & Saenger $.98, Dust-Tex Service $121.89, Fastenal Co $94.94, Homestead Building Supply $144.55, Howard Farmers Coop $9326.96, LexisNexis $50.24, McLeod’s Printing & Office Supply $95.60, Midstates Glass & Mirror $280.50, Northern States Supply $44.48, Office Depot

$67.92, Office Systems, Inc $255.00, Rafferty-Robbins Drug $7.09, Rusty’s Foodland $216.57, Spencer Quarries, Inc. $5043.57, Sturdevant’s Auto Parts $280.65, Tom’s Hardware Hank $126.38, Wheelco Brake & Supply $51.79, supplies; Howard Animal Clinic $82.15, rabies test; Howard City $1675.00, Xcel Energy $9.08, utilities; Lammers, Kleibacker & Brown $1117.36, court appointed attorney; McCook Coop Telephone $173.53, Santel Communications $55.12, Splitrock Properties $327.42, 911 charges; Rural Learning Center $12,000.00, urban/rural development; SD Dept of Transportation $376.81, contracted maintenance; SD Public Assurance Alliance $100.00, insurance; Stacy Wiebesiek $63.00, State’s Attorney expense.

The meeting adjourned to October 6, 2009.

Dated this 15^th day of September, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

August 18, 2009

The Miner County Board of Commissioners met in adjourned session, August 18, 2009, in the Miner County Courthouse. Members present: Rollin Schulz, Patrick Maroney, Heath Thompson, Voni Durant and Don Bowman. Chairman Schulz called the meeting to order.

Motion by Maroney, seconded by Bowman and carried to approve the agenda as amended.

The minutes of August 4^th were approved.

It was moved by Maroney, seconded by Durant, and carried to approve the following resolution.

RESOLUTION 09-17

WHEREAS, a Miner County resident has filed an application (09-01) with the County Auditor requesting that the County Commissioners of Miner County, South Dakota, to release the hereinafter described real property from any claim or lien in favor of Miner County for providing care for this resident;

AND WHEREAS, Miner County has a poor lien against the resident in the sum of $56,543.26 for hospital care provided

AND WHEREAS, it is to the advantage and best interest of Miner County to grant the release of said property from said lien;

NOW THEREFORE, BE IT RESOLVED by the Miner County Board of Commissioners that the property described shall be release of the lien filed against the county resident: Lots 2-3-4-5 of Lot 9 of SE ¼, SW 1/4, 34-105-57, Miner County, South Dakota be released against from any lien which Miner County, South Dakota, now has; and that upon this Resolution becoming effective the Chairman of the Board of County Commissioners of said Miner County and the County Auditor of said County, are hereby authorized to execute a full release and satisfaction of said poor lien on behalf of said County, releasing the above described real estate only from the operation and effect of said lien, and that a record thereof be made as provided by law.

Dated at the City of Howard, Miner County, South Dakota, this 18^th day of August, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

It was moved by Durant, seconded by Bowman, and carried to approve the following resolution

RESOLUTION 09-18

WHEREAS, a Miner County resident has filed an application (09-02) with the County Auditor requesting that the County Commissioners of Miner County, South Dakota, to release the lien in favor of Miner County for providing hospital care for the resident’s minor child;

AND WHEREAS, Miner County has a poor lien against the resident in the sum of $56,543.26 for hospital care provided

AND WHEREAS, it is to the advantage and best interest of Miner County to grant the release of said property from said lien;

NOW THEREFORE, BE IT RESOLVED by the Miner County Board of Commissioners that the lien be released against the resident which Miner County, South Dakota, now has; and that upon this Resolution becoming effective the Chairman of the Board of County Commissioners of said Miner County and the County Auditor of said County, are hereby authorized to execute a full release and satisfaction of said poor lien on behalf of said County, and that a record thereof be made as provided by law.

Dated at the City of Howard, Miner County, South Dakota, this 18^th day of August, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

Community Health Nurse Barb Esser and Deb Haak Region 6 Regional Manager for the SD Dept. of Health joined the meeting to present the quarterly report. Motion by Bowman, seconded by Durant and carried to sign the authorized provider agreement with the American Red Cross to provide CPR training to the community through the CHN office.

Motion by Durant, seconded by Thompson and carried to enter into executive session to complete employee evaluations (10:00). Returned to regular session at 11:00.

The board adjourned as a Board of Commissioners and reconvened as a Planning Commission. Planning Commission Chairman Pat Maroney called the meeting to order.

A hearing was held to consider an application for a variance from the zoning ordinance from Mike & Dennis Gassman to locate a grain bin closer to the road than allowed by zoning regulations in the SE ¼, 24-105-57, Rock Creek Township, Miner County, South Dakota. Present for the hearing was Zoning Administrator Kay Hageman.

Following consideration of oral testimony in support of the application, it was moved by Schulz, seconded by Durant and carried the Findings that follow be approved.

STATE OF SOUTH DAKOTA) BEFORE THE MINER COUNTY

: SS BOARD OF ADJUSTMENT

COUNTY OF MINER )

IN THE MATTER OF THE APPLICATION OF )

) FINDINGS

MIKE & DENNIS GASSMAN FOR A VARIANCE )

-----------------------------------------------------------------------------------------------------------

I

That the applicants, Mike & Dennis Gassman, have made an application for a variance to locate a grain bin closer to the road than allowed by zoning regulations in the SE ¼ 24-105-57, in Miner County, South Dakota, and that they are the owners of record thereof.

II

That the proposed use of said realty is specifically prohibited by the zoning ordinance without applicant first obtaining a variance, for which he has applied and paid the applicable fee.

III

That upon said application, notice of hearing was given as required by the Miner County Zoning Ordinance by mailing to the adjoining landowners and by publication.

IV

That hearing upon said application was held on August 18, 2009, in the Commissioners’ Room of the Miner County Courthouse.

V

That applicants did not appeared in person.

VI

That a presentation in support of said variance and testimony on behalf of said variance was received at the hearing and that no testimony regarding concerns for the granting of the variance was received at the hearing.

NOW, THEREFORE, that application, testimony at the hearing, and arguments of individuals at the hearing all having been considered, it is the FINDING of the Miner County Board of Adjustment that the application of Mike and Dennis Gassman for a variance be approved to allow construction of a grain bin 102 feet from the center line of the road for the following reasons:

1) That the Miner County Board of Adjustment is empowered under Section 506 to grant the variance and that the requirements of the zoning ordinance regarding a variance have been met by the applicant.

2) That the Miner County Board of Adjustment is able to make the applicable findings required by Section 506 of the ordinance, which are considered prerequisite to the granting of a variance.

VIII

That the Board of Adjustment vote upon approval of such application was five in favor thereof and none opposed thereto.

It is, therefore, ORDERED that said application be approved.

Dated this 18th day of August, 2009.

Patrick Maroney, Chairman

Miner County Board of Adjustment

Attest: Susan Connor, Secretary

The board adjourned as a Planning Commission and reconvened as a Board of Commissioners.

Director of Equalization Kay Hageman presented a request for a level raise for Cindy Foster. Motion by Durant, seconded by Bowman and carried to grant a level raise to Cindy Foster from Level 4 to Level 5.

Claims allowed: Alliance Communications $36.09, Alltel $263.23, Splitrock Properties $48.90, phone service; A-OX Welding Supply Co $62.00, Larry Holland $400.00, Servall Towel & Linen $56.42, rent; Avera Home Medical Equipment $39.00, Computer Software Assn $40.50, Howard Farmers Coop Assn $10,774.48, Kimball Midwest $80.58, McLeod’s Printing & Office Supplies $257.76, Michael Todd & Co $572.10, Miner County 4-H Club Council $180.88, Miner County Pioneer $33.50, Office Systems, Inc $963.17, Procellular $119.98, Rafferty-Robbins Drug $2.49, Safety Kleen Corp $319.98, Sturdevant’s Auto Parts $358.70, Sullivan’s Supply $35.02, Tom’s Hardware Hank $64.54, Universal Services $59.00, supplies; Dakota Backup $168.98, Homestead Building Supply $3668.87, Howard Heating & Plumbing $392.52, repairs; Davison Co Jail $3055.00, prisoner care; Flint Hills Resources $115,702.02, road materials; Kay Genzlinger $100.00, Achievement Days watchman, Ericsson & Giles $841.50, court appointed attorney; Howard City $1059.69, utilities; Interlakes Community Action $442.80, outreach worker; McCook Cooperative Telephone $171.53, Qwest $89.44, Santel Communications $55.12, Splitrock Properties $589.62, 911 charges; Miner County Treasurer $108.61, cash item-supplies.

The meeting adjourned to September 1, 2009.

Dated this 18^th day of August, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

Motion by Maroney, seconded by Durant and carried to approve the agenda.

The minutes of July 21st were approved.

Motion by Durant, seconded by Thompson and carried to approve the ES & S four year agreement for hardware and firmware maintenance for the optical scan counter and Automarks.

A request for a release of lien was received from a resident. This matter will be discussed further at the next meeting.

City of Howard officials, Donna Klinkhammer and Don Arens reviewed plans for cleanup of property that is currently being declared as nuisances. Motion by Thompson, seconded by Maroney and carried to work with the City of Howard in their process of the cleanup of declared-nuisance-property and to waive the requirement of payment of taxes due prior to destruction of the nuisance property.

Commissioners reviewed the 2010 provisional budget.

Claims allowed: Payroll by department: Commissioners $3362.50; Auditor $4943.59; Treasurer $5395.00; State's Attorney $3131.25; Custodian $2272.22; Director of Equalization $4402.21; Register of Deeds $4564.79; Veteran Service Office $676.50; Sheriff $8936.00; Contract Law Enforcement $2867.25; Public Health Office $1531.14; Ambulance $10,311.36; Extension $2114.25; Weed $656.25; Highway $29,498.58; Dispatch $7284.54; Emergency Management $1968.75.

Other Claims: Miner County Bank $6620.18, social security match; Wellmark, $21,487.24, health insurance match; SD Retirement System $4958.34, retirement match; Avera McKennan Hospital $5742.71, poor relief medical care; Alliance Communications $1552.27, Alltel $146.62, phone service; Alliance Communications $12,885.00, phone system installation; Karen Beranek $269.52, Robert Calmus $267.08, travel; Bob’s Electric $361.08, Graham Tire Co $67.10, Homestead Building Supply $102.70, Howard Auto Clinic $64.39, Kieffer Oil Co. $50.60, Sioux Falls Two Way Radio $60.00, repairs; Campbell Supply $3.89, Dust-Tex Service $36.54, Emergency Medical Products $166.93, Kieffer Oil Co $987.48, McLeod’s Printing & Office Supply $180.84, Quill Corp $59.80, Rusty’s Foodland $369.90, Sioux Falls Two Way Radio $111.58, Stamp Fulfillment Services $753.60, Thomson West $99.00, supplies; Central Electric Coop $930.21, SD Dept of Transportation $1745.51, contracted maintenance; Commercial Asphalt Co $41,550.32, road materials; Miner County Pioneer $113.11, publishing; Miner County Treasurer $151.33, cash item-filing fees & postage; NW Energy & Comm $39.92, Xcel Energy $8.42, utilities; Gregory Protsch $900.00, office expense allowance; Servall Towel & Linen $56.42, rent; SD Dept of Health Lab Service $35.00, blood alcohol testing; Bruce Thiewes, court reporter $42.30, transcripts.

The meeting adjourned to August 18, 2009.

Dated this 4th day of August, 2009.

Rollin D. Schulz, Chairman

Miner County Board of Commissioners

July 21, 2009

Miner County Board of Commissioners