June 4, 2020

June 4, 2020

            The Miner County Board of Commissioners met in regular session June 4, 2020 in the Miner County Courthouse.  Members present:  Voni Durant, Roger Wentland, and Alex Protsch.  Absent:  Garrett Gassman and Tom Reisch.  Chairman Wentland called the meeting to order.  The Pledge of Allegiance was recited.  Motion by Durant, seconded by Protsch and carried to approve the agenda as amended.

            The minutes of the May 17th meeting were approved.  No one appeared for Public Comment.

            The auditor’s account with the county treasurer showed a May 31, 2020 balance of $8,179,167.25 in all state, county, civil, school and trust accounts.

            It was moved by Durant, seconded by Protsch and carried to approve the following claims for payment:  Road & Bridge $37,111.02, Wellmark $42,253.06, Delta Dental $1,466.86, Kansas City Life $437.96, Retirement $6,036.87, OASI $8,579.45, Commissioners $4,430.75, Auditor $7,332.50, Treasurer $6,850.75, States Attorney $5,667.75, Govt Building $3,590.00, Director of Equalization $7,488.11, Register of Deeds $7,002.88, Vet Service $893.00, Sheriff $11,254.75, Contract Law $4,215.38, Welfare $817.55, Co Nurse $1,326.00, Ambulance $6,057.90, WIC $90.25, Extension $1,326.00, Weed $1,195.25, Dispatch $12,938.64, Emergency Mgt $2,219.75 MAY PAYROLL; Mary Clark $280.00, Ashley Schwader $280.00, Sandy Schwader $280.00 ELECTION SALARIES; Mary Clark $2.52, Ashley Schwader $10.92 ELECTION TRAVEL  Alliance $150.00, Triotel $167.53 911 CHARGES; FJM $15.00 COLLECTION FEES; SD DOT $21,689.46 CONTRACTED MAINTENANCE; Xcel Energy $12.81 ELECTRIC SERVICE; HFCA $571.65 FUEL; Northwestern Energy $334.20 GAS SERVICE; Co Employee $1,986.60 INSURANCE REIMBURSEMENT; SD Assn of Co Commissioners $2,021.00 LEGAL EXP RELIEF FUND; SD DOH-EMS Program $12.00 LICENSE; Todd Spader $654.00 MOWING; Colleen Arens $3.04, Homestead $1,453.77, MARC $133.03, Rusty’s $23.47 PANDEMIC SUPPLIES; Miner Co Treasurer $136.25, Stamp Fulfillment Services $1,317.35 POSTAGE; Miner Co Pioneer $528.29 PUBLISHING; Graham Tire $435.06, Sturdevant’s $102.07, Kent Terwilliger $11.80, Two Way Solutions $63.49, Ultra $1,182.25, Wingen’s Garage $190.83 REPAIRS; Homestead $3.61, Kimball Midwest $101.81 ROAD MATERIALS; Greg Protsch $900.00 STATE’S ATTY OFFICE EXP ALLOWANCE; Lexis Nexis $149.00 SUBSCRIPTIONS; Bright Arrow $50.00, Susan Connor $261.24, Dust-Tex Service $258.63, ES&S $932.59, McLeod’s $210.46, MEBulbs $547.43, MARC $506.86, Miner Co Treasurer $304.49, Office Peeps $436.11, Runnings $499.99, Rusty’s $3.45, Tami Severson $20.00, Sturdevant’s $4.58, Ultra $78.00, USPS $304.00 SUPPLIES; Alliance $891.54, Colleen Arens $30.00, AT&T $291.08, Century Link $14.28, Tami Severson $30.00, Verizon $76.75 TELEPHONE; Susan Connor $29.40 TRAVEL, City of Howard $1,458.67 UTILITIES.

            Others joining the meeting included Treasurer Pat Carmon, Director of Equalization Tami Severson, and CHN/Ext. Clerical Brittany Yanish. A report was presented on the department head meeting held to develop a re-opening the county offices to the public.  The board advised that the department heads should develop a written plan for re-opening to be presented at the June 16th meeting.  

            The Board conducted the official canvass of the results of the primary election held on Tuesday, June 2, 2020.

            There were no changes in the results.  The Certificate and Canvass were signed and transmitted to the Secretary of State’s office.  Auditor Connor made a request to increase the pay to the election board workers for the June 2nd primary.  It was moved by Protsch, seconded by Durant and carried to increase the pay to $250 to the three election board workers who processed all 8 precincts at the 2020 Primary Election. 

            There are issues with several air conditioner units within the courthouse.  A new unit has been ordered for the Director of Equalization’s office.  The Sheriff’s office is currently looking into purchasing a portable air conditioner unit to resolve the issue within that office.

            It was moved by Durant and seconded by Protsch to adopt the following resolution.

RESOLUTION 20-15

            WHEREAS, insufficient appropriation was made in the 2020 budget for the following department to discharge just obligation of said appropriation; and

            WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;

            THEREFORE, BE IT RESOLVED that the appropriation be transferred from contingency to the following department:  Ag Building $5000.00. 

Voting aye:  Protsch, Durant and Wentland.  Voting nay:  none.  Resolution approved this 4th day of June 2020.

                                                                                    Roger Wentland, Chairman

                                                                                    Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

            Jan Torkelson of the Children’s Care Corner has made a request to use the community room of the Miner County Courthouse as an emergency shelter for the Children’s Care Corner.  It was moved by Protsch, seconded by Durant and carried to grant the request of Children’s Care Corner to utilize the community room as an emergency storm shelter.

            Highway Superintendent Ron Krempges joined the meeting to review highway matters.  Commissioner Reisch joined the meeting.  Krempges made a request to purchase a steel faced packer.  It was moved by Reisch, seconded by Durant and carried to purchase a 2008 Bomag (BW278) steel faced packer from DMI at a cost of $39,900.

            It was moved by Protsch and seconded by Durant to adopt the following resolution. 

RESOLUTION 20-16

            WHEREAS, Miner County desires the replacement of the bridge hereinafter described:  STRUCTURE NUMBER AND LOCATION:  49-161-080, 5 N & 0.1 E of Howard.

            LIST OF CURRENT LANDOWNERS ADJACENT TO THE PROJECT:  Dan Feldhaus, Randy Feldhaus, Irene Colling

            AND WHEREAS, Miner County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

            AND WHEREAS, Miner County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Bridge Replacement Funds. 

            AND WHEREAS, the bridge is in need of replacement for the following reasons:

1.       The condition rating is poor.

 

2.       The bridge is not located on a County or Township designated No Maintenance or Minimum Maintenance Road. 

3.       The bridge is located on a Federal Aid Route, a school bus route, a mail route, a field to farm to market route. 

4.      The load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.

 

NOW THEREFORE BE IT RESOLVED, that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Local Roads Plan” and the State’s “Standard Specifications for Roads and Bridges,” the bridge replacement project at the above described location.  Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.  Estimated Cost of Project Including Engineering:  $500,000.  Federal Share (81,95%):  $409,750.  Local Share (18.05%) $90,250. 

Voting aye:  Protsch, Durant, Reisch and Wentland.  Voting nay:  none.  Resolution adopted this 4th day of June 2020.

                                                                        Roger Wentland, Chairman

                                                                        Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

 

It was moved by Durant and seconded by Protsch to approve the following resolution. 

RESOLUTION 20-17

            WHEREAS, Miner County desires the replacement of the bridge hereinafter described:  STRUCTURE NUMBER AND LOCATION:  49-093-020, 2.3 E of Carthage.

            LIST OF CURRENT LANDOWNERS ADJACENT TO THE PROJECT:  Sam Schlim, Verlyn Button

            AND WHEREAS, Miner County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

            AND WHEREAS, Miner County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Bridge Replacement Funds. 

            AND WHEREAS, the bridge is in need of replacement for the following reasons:

1.       The condition rating is poor.

 

2.       The bridge is not located on a County or Township designated No Maintenance or Minimum Maintenance Road. 

3.       The bridge is located on a Federal Aid Route, a school bus route, a mail route, a field to farm to market route. 

4.      The load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.

 

NOW THEREFORE BE IT RESOLVED, that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Local Roads Plan” and the State’s “Standard Specifications for Roads and Bridges,” the bridge replacement project at the above described location.  Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.  Estimated Cost of Project Including Engineering:  $600,000.  Federal Share (81,95%):  $491,700.  Local Share (18.05%) $108,300. 

Voting aye:  Protsch, Durant, Reisch and Wentland.  Voting nay:  none.  Resolution adopted this 4th day of June 2020.

                                                                        Roger Wentland, Chairman

                                                                        Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

 

It was moved by Protsch and seconded by Reisch to adopt the following resolution.

RESOLUTION 20-18

            WHEREAS, Miner County desires the replacement of the bridge hereinafter described:  STRUCTURE NUMBER AND LOCATION:  49-062-020, W edge of Carthage.

            LIST OF CURRENT LANDOWNERS ADJACENT TO THE PROJECT:  Randy Lager, Opal Clites.

            AND WHEREAS, Miner County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

            AND WHEREAS, Miner County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Bridge Replacement Funds. 

            AND WHEREAS, the bridge is in need of replacement for the following reasons:

1.       The condition rating is poor.

 

2.       The bridge is not located on a County or Township designated No Maintenance or Minimum Maintenance Road. 

3.       The bridge is located on a Federal Aid Route, a school bus route, a mail route, a field to farm to market route. 

4.      The load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.

 

NOW THEREFORE BE IT RESOLVED, that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Local Roads Plan” and the State’s “Standard Specifications for Roads and Bridges,” the bridge replacement project at the above described location.  Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.  Estimated Cost of Project Including Engineering:  $1,600,000.  Federal Share (81,95%):  $1,311,200.  Local Share (18.05%) $288,800. 

Voting aye:  Protsch, Durant, Reisch and Wentland.  Voting nay:  none.  Resolution adopted this 4th day of June 2020.

                                                            Roger Wentland, Chairman

                                                            Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

 

            Krempges also reported $53,643.92 has been received from FEMA for the Spring 2019 flood event.

            Charlene Weber, Howard High School FFA advisor, attended the meeting to request permission to use the Miner County 4-H grounds for a FFA swine show.  The show is scheduled to be held on July 11th and will be an invite only show.  Weber stated they will be limiting the number of people attending this show.  They will also require the hogs to stay on trailers until shown.  No access will be given to the holding pens located on the grounds.   It was moved by Protsch, seconded by Durant and carried to allow the Howard FFA to use the 4-H grounds with no access to the exhibit hall.

            The meeting was moved to the newly acquired property at the 4-H grounds.  Those joining the meeting included commissioners, auditor, Maria Feldhaus, Holly & Steve Litterick and Ron Krempges.  A plan for adding camping pads, electrical hook-ups, and circular driveway was presented.  The board agreed to the plan.  Discussion was held as to procedures for collecting camping fees and what entity would be responsible for the associated costs of improvements and electricity costs.  A formal memo of understanding will be drafted prior to the completion of the project. 

            Having no further business, the meeting adjourned until June 16th.  Dated this 4th day of June, 2020.

                                                            Roger Wentland, Chairman

                                                            Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

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