June 16, 2020

June 16, 2020

           The Miner County Board of Commissioners met in regular session June 16, 2020 in the Community Room located in the basement of the Miner County Courthouse.  Members present:  Roger Wentland, Garrett Gassman, Tom Reisch, Voni Durant and Alex Protsch.  Absent:  none. Also joining the meeting included Sheriff Eggert and DOE Severson.   Chairman Wentland called the meeting to order.  The Pledge of Allegiance was recited.  Motion by Durant, seconded by Gassman and carried to approve the agenda.  The minutes of the June 4th meeting were approved.  No conflict of interest was declared.  No persons appeared for Public Comment. 

            It was moved by Protsch, seconded by Reisch and carried to authorize the auditor to pay the following claims:  Chrysti Protsch $80.00, Norbert Moldan $80.00 ELECTION SALARIES; Norbert Moldan $17.64 ELECTION TRAVEL; SD Dept. of Revenue $1,764.27 PREDATORY ANIMAL CONTROL FUND  Santel $55.12 911 CHARGES; SD Dept. of Health Lab $40.00 BLOOD ALCOHOL; ICAP $674.75 COMMUNITY ACTION PAYMENT; Lammers, Kleibacker & Dawson $1,150.80, Wilkinson & Schumacher $443.29 COURT APPT ATTY FEES; Kari Jo Carlson $75.00, Kay Genzlinger $75.00 ELECTION SALARIES; Central Electric Coop $61.84 ELECTRICITY; HFCA $8,265.91, Sturdevant’s $8.67, Wingen’s Garage $159.50 FUEL; Todd Spader $327.00 MOWING; Office Peeps $116.81, Tom’s Hardware $6.99 PANDEMIC SUPPLIES; Lake Co Sheriff $825.00 PRISONER CARE; Lake Co Sheriff $40.00 PRISONER MEDICAL; Aramark $278.16, Microfilm Imaging Systems $295.00, USPS $76.00 RENT; Butler Machinery $210.00, Dakota Alignment $165.00, HFCA $8.89, Klinkhammer Plumbing $61.22, MES Companies $162.50, Office Peeps $164.97, Sturdevant’s $19.88 REPAIRS; Spencer Quarries $1,932.11, Tom’s Hardware $9.98, TrueNorth Steel $19,107.18 ROAD MATERIALS; Boyer Trucks $89.34, Butler Machinery $94.58, Susan Connor $28.29, Dakota Alignment $2,984.09, Dakota Data Shred $62.30, HFCA $8,640.00, Miner County Pioneer $48.35, Office Peeps $646.85, Pharmchem $28.55, Puthoff Repair $611.95, Rusty’s $8.48, Sturdevant’s $319.87, Tom’s Hardware $292.02, Transource $121.89, USPS $120.00, Wheelco $854.54, Brittany Yanish $169.80 SUPPLIES; Factor360 $600.00 WEBSITE; Witnesses $68.56 WITNESS FEES & MILEAGE.

It was moved by Gassman and seconded by Durant to adopt the following resolution.

RESOLUTION 20-18

WHEREAS, SDCL 35-4-2 (6) states that a county may charge for On-Sale Licenses issued outside municipalities an amount not less than the maximum that the municipality to which the applicant is nearest is charging for like licenses; and

WHEREAS, SDCL 35-4-11.1 states if not previously fixed by ordinance or continuing resolution, the board of county commissioners shall on or before the first of September in each year determine the number of on sale licenses it will approve for the ensuing calendar year and the fees to be charged for the various classifications of licenses.

THEREFORE, BE IT RESOLVED, by the Miner County board of Commissioners that

(1)    a new liquor license will be based on the nearest municipality’s liquor license fees and shall not be less than the maximum of that municipality. 

(2)   The number of On-Sale Licenses authorized for issuance in calendar year 2021 outside of municipalities within Miner County is three.

Voting aye:   Protsch, Durant, Gassman, Reisch and Wentland.  Voting nay:  none.  Resolution adopted this 16th day of June 2020.

                                                                                  Roger Wentland, Chairman

                                                                                  Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

 

            Commissioners began the planning for the 2021 budget.  Further discussion will be held at the July 7th meeting.

            County Health Nurse Kayla Miller presented the CHN office quarterly report.  She reviewed the area POD planning for an October influenza immunization clinic.  The CHN office is currently closed to public access due to the state’s requirement.  It is planned to reopen in July.

            It was moved by Reisch and seconded by Protsch to adopt the following resolution.

RESOLUTION 20-19

            BE IT RESOLVED by the Board of County Commissioners of Miner County, South Dakota, that the plat of MENTELE TRACT B, A SUBDIVISION OF THE SW ¼ OF THE SW ¼ OF SECTION 34, T 105 N, R 57 W OF THE 5TH P.M., MINER COUNTY SOUTH DAKOTA, which has been submitted for examination pursuant to law, is hereby approved and the County Auditor is hereby authorized and directed to endorse on such plat a copy of the Resolution and certify the same.

            Voting aye:  Protsch, Durant, Gassman, Reisch and Wentland.  Voting nay:  none.  Resolution adopted this 16th day of June, 2020.

                                                                                Roger Wentland, Chairman

                                                                                Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

            Welfare Director Gibi Page presented poor relief case 17-04 for consideration.  It was moved by Durant, seconded by Gassman and carried to deny poor relief case 17-04 due to lack of information available to determine income & residency eligibility. 

            Those joining the meeting included:  Pat Carmon, Gibi Page, Tami Severson and Rob Eggert.  The board discussed plans for COVID response.  It was decided by the board to have hand sanitizer by the entrance doors and allow each office to set up their own procedures and signage.  It was moved by Protsch, seconded by Gassman and carried to open the county offices allowing public access and to reinstate mailing fees for licensing as of July 6th. 

            The commission stated that if an employee has been given direction from the employer (commission) due to COVID exposure or illness, the employee will be paid as if at work and will not be required to use sick leave. 

            Doug Baltzer, Herm Harms and Jim Weber of Puetz Design Build presented the Miner County Courthouse Facilities Study.  This study was done on a visual basis only; no walls or ceilings were opened up to expose any structure that was hidden nor were any samples taken from any part of the building.  The study provided information on the following:

1.       Heat & HVAC-the boiler system & piping are original.  Leaks have been occurring within the piping system and the boiler must be replaced within a year.  The courthouse is currently air conditioned by mini-split units.

2.      Electrical Systems-included information on lighting, power, fire alarm system, relocating IT area, and additional Cat6 telecom and camera locations.

3.      Windows were installed in the 1970s and will need to be replaced.  The glazing seals are starting to fail and are allowing moisture into the adjacent walls.

4.      Doors-the exterior doors on the north side of the building will need to be replaced.

5.      Exterior drainage-the parking lot on the north side of the building ices during the cold months due to drainage from the roof. 

6.      Roof-the roof is in good shape.  It does need work to alleviate ponding around the roof drains.

7.      Elevator-to bring all floors of the courthouse into ADA compliance an elevator would be added on the east side of the building. 

8.      Courtroom seating & access-ramps would need to be brought into ADA compliance for the jury, witness stand, judge & court reporter areas.

9.      ADA restrooms-bathrooms located in the basement, 1st floor and 3rd floor will need to renovated and brought into compliance with plumbing code.

10.  Lack of space & function-The county equalization department is short on space as well as the dispatch area.  The commission room is currently used as a vote counting room.  There are large counting machines that need space and storage.  The IT and 911 equipment are lacking space and security.

11.  Exterior-the building’s exterior appears to be in good shape overall.  There is slight cracking at the Northwest corner.  Tuckpointing will need to be completed.  The severity of the cracking is unclear.  The lintel should be replaced. 

12.  Asbestos- The county will need to have testing performed throughout the building for asbestos identification and abatement.  This is not included in the projected costs of the renovation.

13.  New finishes-new flooring would need to be installed in the areas disturbed during the renovation.  There will be unknown amount of patch and repair work required when updating the mechanical and electrical systems.  The lights in the building are original and are in good working condition.  The hand railing will be re-plated.

14.  Water issues in the basement-The community room in the basement is showing signs of water damage.  The base of these walls is bubbling, cracking, chipping.  The damage is significant but is currently contained to the lower 2-3 feet.  The floor in the boiler room is bare concrete and has significant standing water. 

The estimate of probable costs totaled $3,587,000.  This excludes asbestos removal.  These numbers are rough estimates of costs due to the unknown conditions that may exist but are hidden by walls, floors, ceilings, pavement, etc. 

With a renovation of the courthouse, the estimated time for construction could take from 12-14 months or longer.  Offices would need to relocate during the renovation to allow for greater efficiency in construction.  Jim Weber estimated it would take approximately 3-4 months for design time.  After designs were developed bid documents would be created and advertised for a bid letting. 

Commissioners also asked about new construction.  Puetz just completed a new construction of a courthouse.  That courthouse is approximately 25,000 sq. feet with a partial basement with the completion cost of approximately 5.2 million.   

The board will consider the renovation proposal at its July 7th meeting at 10:30. The meeting will take place in the community room of the Miner County Courthouse. 

It was moved by Durant, seconded by Gassman and carried to enter into executive session (SDCL 1-25-2 (1)) at 11:02.  The board returned to regular session at 11:11. 

Having no further business, the meeting adjourned until July 7th.  Dated this 16th day of June, 2020.

Roger Wentland, Chairman

                                                            Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

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