March 2, 2021

March 2, 2021

The Miner County Board of Commissioners met in regular session March 2, 2021 in the Miner County Courthouse.  Members present:  Alex Protsch, Garrett Gassman, Tom Reisch, Roger Wentland and Kathy Faber.  Absent: none.  Others in attendance at the start of the meeting were Tami Severson & Kent Terwilliger.  Motion by Reisch, seconded by Gassman and carried to approve the agenda.

The minutes of the February 16th meeting were approved. 

The auditor’s account with the county treasurer showed a March 1, 2021 balance of $7,811,519.14 in all state, county, civil, school and trust accounts.

It was moved by Wentland, seconded by Faber and carried to approve the following claims for payment:  CLAIMS ALLOWED: Road & Bridge $36,036.36, Wellmark $47,161.75, Delta Dental $1,511.33, Kansas City Life $457.23, Retirement $5,991.82, OASI $8,338.40, Commissioners $4,430.75, Auditor $7,332.50, Treasurer $6,334.75, States Attorney $5,433.50, Govt Building $2,764.30, Director of Equalization $7,598.33, Register of Deeds $6,480.23, Vet Service $893.00, Sheriff $11,455.58, Contract Law $4,323.93, Welfare $640.25, Co Nurse $1,326.00, Ambulance $6,000.36, WIC $90.25, Extension $1,326.00, Weed $1,225.00, Dispatch $10,841.97, Emergency Mgt $2,275.00 FEB PAYROLL; Ron Krempges $14.00 PAYROLL TRAVEL;  SD DOT $12,031.28 CONTRACTED MAINTENANCE; Ntl. Assn of State Agencies $39.00, SD Assn Co Hwy Supts $350.00 DUES; Redwood Toxicology Lab $193.00 DRUG SCREENING; Mood Media $15,331.41, Verizon $212.99 EQUIPMENT; Northwestern Energy $1,079.37 GAS SERVICE; Childrens Care Corner $6,000.00 GRANT; Architecture Inc. $29,715.00 PROFESSIONAL FEES; Miner County Pioneer $581.77 PUBLISHING; Aramark $131.57 RENT; Cummins Sales & Service $708.22, Driveline Service $86.00 REPAIRS; Kristian Ellendorf $900.00 STATE’S ATTY OFFICE EXPENSE ALLOWANCE; SD Continuing Legal Education $500.00 SUBSCRIPTION; Dakota Fluid Power $20.49, Driveline Service $190.69, Dust-Tex $130.94, Grainger $17.39,

 John Deere Financial $132.64, Kimball Midwest $358.93, Krug Products $108.56, Matheson Tri Gas Inc. $217.65, McLeod’s $615.33, Miner County Pioneer $51.25, Ntl. 4-H Council $56.98, Runnings Supply $184.94, SD Continuing Legal Education $150.00, Tami Severson $20.00 SUPPLIES; Alliance $848.46, Colleen Arens $30.00, AT&T $36.06, Century Link $15.74, Tami Severson $30.00, Verizon $139.49 TELEPHONE; Mike Clary $34.00, Susan Connor $40.00, SD Assn Co Hwy Supts $100.00 TRAVEL; City of Howard $2,252.45 UTILITIES.

Director of Equalization Tami Severson presented the following plat for consideration.  Motion by Gassman and seconded by Wentland that the following resolution be approved.

RESOLUTION 21-06

            BE IT RESOLVED by the Board of County Commissioners of Miner County, South Dakota, that the plat of TRACT 1 OF SCHWADER’S FIRST ADDITION IN THE SW ¼ OF SECTION 8, T 107 N, R 55 W OF THE 5TH P.M., MINER COUNTY, SOUTH DAKOTA, which has been submitted for examination pursuant to law, is hereby approved and the County Auditor is hereby authorized and directed to endorse on such plat a copy of this Resolution and certify the same.

            Voting aye:  Wentland, Faber, Gassman, Reisch and Protsch.  Voting nay:  none.  Resolution adopted this 2nd day of March, 2021.

                                                            Alex Protsch, Chairman

                                                            Miner County Board of Commissioners

Attest: Susan Connor, Miner County Auditor

 

It was moved by Wentland and seconded by Faber to approve the following resolution.

RESOLUTION 21-07

            WHEREAS, insufficient appropriation was made in the 2021 budget for the following department to discharge just obligation of said appropriation; and

            WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;

            THEREFORE, BE IT RESOLVED that the appropriation be transferred from contingency to the Judicial $15,300.

Voting aye:  Faber, Reisch, Wentland, Gassman and Protsch.  Voting nay:  none.  Resolution approved this 2nd day of March, 2021.

                                                            Alex Protsch, Chairman

                                                            Miner County Board of Commissioners

Attest: Susan Connor, Miner County Auditor

 

Old law books located within the courthouse that were purchased with county funds may be disposed of or destroyed according to SDCL 6-13-1. The governing board of a political subdivision may sell, trade, loan, destroy, or otherwise dispose of any land, structures, equipment, or other property which the governing board has, by appropriate motion, determined is no longer necessary, useful, or suitable for the purpose for which it was acquired. No motion is required to sell, trade, loan, destroy, or otherwise dispose of consumable supplies, printed text, zoo animals, or subscriptions.

Victim/Witness Director Sara Newman and State’s Attorney Kristian Ellendorf joined the meeting.  Newman introduced herself and informed the board of the services provided by her position.  This position is shared among eleven counties at a cost for Miner County of $2000/year.  She works jointly with the victims or witnesses and the State’s Attorney to help them navigate the court proceedings.

Amber Erickson of SDSU arrived at the meeting to provide information on the 4-H Youth advisor open position.  Several Miner County 4-H supporters were also present.  Commissioners had questions as to the funding piece of the memo of understanding with SDSU.  Currently, Miner County pays 100% of the cost to have a 4-H Youth Advisor in Miner County.  This is due to the funding structure set in place by SDSU. When the structure was first implemented, Miner County chose this option as 4-H supporters and the county commission felt it was in the best interest of the youth of Miner County to have a full-time advisor in Miner County.  Commissioners asked how many counties employ a full-time advisor paying 100% of the cost.  Erickson informed them of 2 other counties (Minnehaha and Pennington) besides Miner County that chose this option.  Minnehaha & Pennington have educators that are paid for by the state due to the number of youths within those counties.  Minnehaha & Pennington chose to employ “extra” advisors, therefore requiring them to pay 100% for the extra advisors.  Commissioners expressed that Erickson relay the concern of SDSU not paying a portion of Miner County’s costs.  Erickson said she would provide additional information on the funding structure and will take the concerns of the board to SDSU.  The commission gave Erickson permission to proceed with the search for an advisor for Miner County.

The bid opening for the highway supply bids was held as advertised.  Highway Superintendent Ron Krempges and several suppliers were present. 

Bids per ton for gravel crushing in the Skoglund pit were received as follows:  Rechnagel Construction $2.85 per ton.  It was moved by Reisch, seconded by Gassman and carried to award the bid for gravel crushing in 2021 to Rechnagel Construction.

The following bids are for a one-year period from April 1, 2021, through March 31, 2022.  Submitting bids for cutback asphalt and emulsion oil were as follows:   Jebro MC3000 $576.11/ton CS1H $273.52 CSS1H $348.52.  It was moved by Wentland, seconded by Gassman, and carried to award the bid for cutback asphalt and emulsion oil to Jebro, Inc.

The following firms submitted bids per ton for hot bituminous patch material:  Asphalt Paving & Materials-Huron Plant Class E Type 1 Virgin $70, Class E Type 2 Virgin $68.50 Class E Type 1 Recycled $59 Class E Type 2 Recycled $60.50; Commercial Asphalt-Mitchell plant Class E Type 1 Virgin $58, Class E Type 1 Recycled $58, Class E Type 2 Virgin $58, Class E Type 2 Recycled $58;  Commercial Asphalt-Spencer plant Class E Type 1 Virgin $56, Class E Type 1 Recycled $56, Class E Type 2 Virgin $56, Class E Type 2 Recycled $56;  Concrete Materials Class E Type 1 Virgin $62, Class E type 2 Virgin $62, Class E Type 1 Recycled $60, Class E Type 2 Recycled $60;  It was moved by Gassman, seconded by Faber and carried to award the bid to Concrete Materials and Commercial Asphalt.

The following bids per ton for quartzite materials were received:  Spencer Quarries $10.65/ton 7/16” Quartzite chips, $15/ton Rip Rap, $14.65/ton 4”-12” Rock, $9.30/ton base material, $10.90/ton 1 ½– 3” Ballast, trucking $.15/ton mile double trailer & $.22/ton mile single trailer; Concrete Materials $40/ton Rip Rap, $8.50/ton base material, $16/ton 1 ½– 3” Ballast, trucking $.16/ton mile.   It was moved by Reisch, seconded by Wentland and carried to award the bid for quartzite materials to Spencer Quarries.

The following bid per pound for crack sealant was received:  Brock White $.62/lb.  It was moved by Gassman, seconded by Wentland and carried to award the bid for crack sealant to Brock White.

It was moved by Gassman, seconded by Wentland and carried to purchase metal culverts, guard rail, steel piling, bridge decking, steel sheet piling, creosote treated #1 Douglas Fir lumber, and cutting edges during the period from February 1, 2021, through January 31, 2022, off of the bid awarded by Beadle County to TrueNorth Steel.

Krempges stated that county road load limits will be in place beginning March 4th.  Miner County has been awarded grant funding for a truck purchase through the Volkswagen Truck Program and BIG grant funds for the bridge located by the spillway north of Carthage.  Krempges also covered other highway matters.

Treasurer Jessica Charles updated the board on current investment rates.

Several department heads joined the meeting for the review of the courthouse project.  It was moved by Wentland, seconded by Gassman and carried unanimously to authorize Chairman Protsch to sign the lease agreement with the Miner County Historical Society for use of the “old” bank building located at 217 S. Main in Howard. 

April 2nd through April 7th all county offices located at the courthouse (excluding the sheriff & 911 Dispatch office) will be closed to the public.  This will help facilitate the move to the temporary new location.  Offices will be open to the public at the new location (217 S. Main) Thursday April 8th.   Office hours for those offices will be 8 a.m. until noon and 1 p.m. to 5 p.m. 

The commission meeting scheduled for April 6th will be moved to April 13th.  Other logistics related to this move and project were reviewed.  

Having no further business, the meeting adjourned until March 16th.  Dated this 2nd day of March, 2021.

                                                                                    Alex Protsch, Chairman

                                                                                    Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

 

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