February 21, 2012

            The Miner County Board of Commissioners met in regular session February 21, 2012, in the Miner County Courthouse.  Members present:  Pat Maroney, Voni Durant and Roger Wentland.  Absent:  Don Bowman and Heath Thompson.  Vice-Chairman Wentland called the meeting to order.  The Pledge of Allegiance was recited.

            Motion by Durant, seconded by Maroney and carried to approve the agenda as amended.

            The minutes of the February 7th meeting were approved with the addition of Bowman joining the meeting telephonically for the discussion of the courthouse elevator project and proposed 911 legislation.

            Commissioners reviewed correspondence that was received concerning SB 160 and the James Water Development District.  A request was received from Duane Sutton, Chairman of the Brown County Commission to send a representative to the House Ag, and Natural Resources Committee hearing at the Capitol in Pierre.  Commissioner Maroney will attend to represent Miner County.

            The request for the Miner County 4-H Shooting Sports to use county property was tabled until the next meeting.

            Motion by Maroney, seconded by Durant and carried to authorize the auditor to make an automatic supplement to the emergency management fund for Homeland Security grant funds received, $6205.98.

            Welfare Director Gibi Page presented poor relief case 12-01 for consideration.  Motion by Maroney, seconded by Durant and carried to deny application 12-01 due to lack of information to determine income eligibility and residency. 

Highway Superintendent Ron Krempges and various company representatives joined the meeting for the opening of annual highway supply bids.

Bids per ton for gravel crushing in the Skoglund pit were received as follows:  Brownlee Construction, Inc. $3.95; Sterzinger Crushing $1.94; T.F. Luke & Sons, Inc. $4.00; Rechnagel Construction $1.65; Michael Johnson Construction $3.80; and Myrl & Roys Paving Inc. $2.89.    It was moved by Maroney, seconded by Durant and carried to award the bid for gravel crushing in 2012 to Rechnagel Construction.

The following bids are for a one-year period from April 1, 2012, through March 31, 2013.Submitting bids for cutback asphalt and emulsion oil were Jebro Inc. MC 3000 $702.40/ton; Flint Hills Resources MC 3000 $722.90/ton.  It was moved by Durant, seconded by Maroney, and carried to award the bid for cutback asphalt and emulsion oil to Jebro Inc.

The following firms submitted bids per ton for hot bituminous patch material:  Asphalt Paving & Materials-Huron Plant Class E Type 1 recycled $58.00 Class E Type 1 virgin $75; Commercial Asphalt-Mitchell plant Class D Type 1 virgin $65.00, Class D Type 2 virgin $65, Class D Type 1 Recycled $65, Class D Type 2 Recycled $65, Class E Type 1 virgin $65, Class E Type 2 virgin $65, Class E Type 1 recycled $65, Class E Type 2 recycled $65;  Spencer Plant Class D Type 1 virgin $63.00, Class D Type 2 virgin $63, Class D Type 1 Recycled $63, Class D Type 2 Recycled $63, Class E Type 1 virgin $63, Class E Type 2 virgin $63, Class E Type 1 recycled $63, Class E Type 2 recycled $63;  Bowes Construction Class D Type 1 virgin $60.43, Class D Type 2 virgin $65.05, Class E Type 1 virgin $60.93, Class E Type 2 virgin $65.05; Concrete Materials Sioux Falls Plant Class E Type 1 virgin $62.00, Class E Type 2 virgin $63.50, Class E Type 1 recycled $58.50, Class E Type 2 recycled $60.00.  It was moved by Durant, seconded by Maroney and carried to award the bid to Commercial Asphalt due to the savings in mileage costs.

Bids per ton on 7/16” quartzite chips were received as follows:  Spencer Quarries $9.50/ton, trucking $.135/ton/mile; Concrete Materials $9.00/ton, trucking $9/ton.  It was moved by Durant, seconded by Maroney and carried to award the bid for quartzite chips to Spencer Quarries due to the savings in mileage costs.

It was moved by Maroney, seconded by Durant and carried to purchase metal culverts, guard rail, steel piling, bridge decking, steel sheet piling, and creosote treated #1 Douglas Fir lumber, during the period from February 1, 2012, through January 31, 2013, off of the bid awarded by Beadle County to TrueNorth Steel.

Motion by Maroney, seconded by Durant and carried to sign the agreement with the State of South Dakota Department of Transportation for striping and continuing maintenance of county roads within Miner County.

Motion by Maroney, seconded by Durant and carried to sign the State of South Dakota Department of Transportation  Force Account Agreement for the 2011 Flood Event.

Motion by Durant and seconded by Maroney to adopt the following resolution.

RESOLUTION 12-08

WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria.  These culverts are reinspected at intervals not to exceed four years.

THEREFORE, Miner County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.

The County requests SDDOT to hire Ulteig Engineers, Inc. for the inspection work.  SDDOT will secure federal approvals, make payment to the Consulting Engineer for inspection services rendered, and bill the County for 20% of the cost.  The County will be responsible for the required 20% matching funds.

Dated this 21st day of February, 2012, at Howard, South Dakota

                                                Roger Wentland, Vice-Chairman

                                                Miner County Board of Commissioners

Attest:  Susan Connor, Miner County Auditor

            Todd Kays executive director of First District of Local Governments presented the district’s annual report.  Kays also reviewed current fees charged for building permits, variance and conditional use applications.  Commissioners requested the District’s guidance in revising the current fee structure for such applications and for implementing an administrative fee for applications received “after-the-fact”.  Kays will provide information for review at the next commissioner meeting. 

            Motion by Maroney, seconded by Durant and carried to sign the letter of agreement with First District Assoc. of Local Governments for assistance in updating the current Miner County HazMat Plan. 

            Claims allowed: Aramark Uniform Services $57.39, rent; Architecture Inc. $12,555.62, architect fees; Brock White Co. $14,474.49, Butler Machinery Co $1144.12,  road materials & supplies; Campbell Supply $26.54, Emergency Medical Products $270.25, Howard Farmers Coop $1230.04, James River Equipment $448.18, Lacal Equipment $122.90, Mac’s Inc $63.39, Office Peeps $45.89, O’Keefe Imp $84.69, Sheehan Mack Sales & Equipment $172.53, Stamp Fulfillment Services $1345.75, Trail King Industries $701.80, Wheelco Brake & Supply $451.25, supplies; Cedar Shore Resort $158.00, Voni Durant $29.60, Patrick Maroney $112.48, Karla Neises $68.08, SD Assn Assessing Officers $100.00, travel; Century Link $190.71, Santel Communications $55.12, Triotel Communications $171.53, 911 charges; Ntl Sheriff’s Assn $50.00,Tri-State Emergency Mgt Assn $10.00, dues; SD Assn County Commissioners $1782.00, poor relief fund; Tri-State Emergency Mgt Assn $10.00, dues; Ulteig $4332.00, surveying.

            The meeting adjourned to March 6, 2012.  Dated this 21st day of February 2012.

                                                            Roger Wentland, Vice-Chairman

                                                            Miner County Board of Commissioners

Attest:  Susan R. Connor, Miner County Auditor