February 19, 2013

The Miner County Board of Commissioners met in adjourned session February 19, 2013, in the Miner County Courthouse.  Members present:  Pat Maroney, Roger Wentland, Voni Durant and Heath Thompson.  Absent:  Don Bowman.  Chairman Thompson called the meeting to order.  The Pledge of Allegiance was recited.

Motion by Wentland, seconded by Maroney and carried to approve the agenda as amended.

The minutes of the February 5th meeting were approved.

Motion by Durant, seconded by Wentland and carried to enter into executive session to discuss personnel matters. 9:05. The board returned to regular session 9:09.

Motion by Durant, seconded by Wentland and carried to authorize Chairman Thompson to sign the Fiscal Year 2013 WIC Contract Amendment.  This amendment will provide an additional $900 reimbursement from the SD Dept. of Health.

Community Health Nurse Barb Esser presented the CHN quarterly report.

Welfare Director Gibi Page presented proposed changes to the Miner County poor relief subsidy hand book.  Commissioners will review the proposed changes and will consider adoption at the March 5th meeting.

Highway Superintendent Ron Krempges and various company representatives joined the meeting for the opening of annual highway supply bids.

Bids per ton for gravel crushing in the Skoglund pit were received as follows:  Luke & Sons, Inc. $2.70, Rechnagel Construction $1.74, Sterzinger Crushing $1.96  Brownlee Construction, Inc. $4.34; Myrl & Roy’s Paving $2.95, and MidStates Crushing $3.40.    It was moved by Maroney, seconded by Durant and carried to award the bid for gravel crushing in 2013 to Rechnagel Construction.

The following bids are for a one-year period from April 1, 2013, through March 31, 2014.

Submitting a bid for cutback asphalt and emulsion oil was Flint Hills Resources MC 3000 $648.05 ton.  It was moved by Wentland, seconded by Durant, and carried to award the bid for cutback asphalt and emulsion oil to Flint Hills Resources.

The following firms submitted bids per ton for hot bituminous patch material:  Asphalt Paving & Materials-Huron Plant Class D Type 1 recycled $58.50 Class E Type 1 Virgin $73.50, Class E Type 1 Recycled $66.75; Commercial Asphalt-Mitchell plant Class D Type 1 virgin $65.00, Class D Type 2 virgin $62.00, Class D Type 1 Recycled $65.00, Class D Type 2 Recycled $62.00, Class E Type 1 virgin $65.00, Class E Type 2 virgin $62, Class E Type 1 recycled $65.00, Class E Type 2 recycled $62.00;  Spencer Plant Class D Type 2 virgin $62.00, Class D Type 2 recycled $62.00, Class E Type 2 virgin $62.00, Class E Type 2 Recycled $62;  Bowes Construction Class D Type 1 virgin $51.50, Class D Type 2 virgin $55.00, Class D Type 1 Recycled $49.50, Class E Type 1 virgin $51.50, Class E Type 2 virgin $55.00, Class E Type 1 recycled $49.50; Concrete Materials Sioux Falls plant Class E Type 1 virgin $55.00, Class E Type 2 virgin $55.00, Class E Type 1 recycled $48.00, Class E Type 2 recycled $48.00.  It was moved by Durant, seconded by Maroney and carried to table the bids until the March 5th meeting so that mileage data can be considered before awarding the bid.

Bids per ton for quartzite materials were received as follows:  Spencer Quarries $9.75/ton 7/16” Quartzite chips, $11.50/ton Rip Rap, $11.75/ton 4”-12” Rock, $8.75/ton base material, $10.30/ton 1 ½ “ – 3” Ballast,  trucking $.14/ton/mile; Concrete Materials  $11.90/ton 7/16” Quartzite chips, $14.10/ton Rip Rap, $13.10/ton 4”-12” Rock, $6.20/ton base material, $9.65/ton 1 ½ “ – 3” Ballast,  trucking $.15/ton/mile; It was moved by Durant, seconded by Wentland and carried to award the bid for quartzite materials to Spencer Quarries.

It was moved by Maroney, seconded by Durant and carried to purchase metal culverts, guard rail, steel piling, bridge decking, steel sheet piling, and creosote treated #1 Douglas Fir lumber, during the period from February 1, 2013, through January 31, 2014, off of the bid awarded by Beadle County to TrueNorth Steel.

Zoning Administrator Tami Severson presented the following plat for consideration.  Motion by Wentland and seconded by Durant to adopt the following resolution.

RESOLUTION 13-8

THEREFORE BE IT RESOLVED that the plat of “SHANNON COLONY CEMETERY” in the SW ¼ of Section 15, Twp. 106 North, Rge 55 West of the 5th Principal Meridian, Miner County, South Dakota be approved and accepted and the Auditor hereby is instructed to endorse on such plat a copy of this resolution and to certify the same.

Voting aye:  Maroney, Wentland, Durant, Thompson.  Voting nay:  none.  Resolution adopted this 19th day of February, 2013.          

                                                                        Heath A. Thompson, Chairman

                                                                        Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

            Jerry Adler of the Miner County Recreation Assoc. made a request for monetary support for the Miner County Recreation Association and the Canova Summer Youth Recreation.  Motion by Wentland, seconded by Maroney and carried to grant $1500 to each association.

            Emergency Management Director Robert Calmus gave an update on plans for developing an emergency operations center (EOC) in the basement of the municipal building.  Grant funds are available through the SD Dept of Emergency Management to assist with costs for the updates.

            Auditor Connor informed the board that she has received updated maps from each township clerk indicating maintained and minimum maintenance roads within each county.  These mileage reports will be used to update the distribution of motor vehicle dollars due to the townships. 

            The board discussed the Notice of Hearing to establish the outlet elevation for Lake Thompson, Kingsbury and Miner County.  The board took no action on the notice.

Claims allowed: Road & Bridge $41,675.54, Wellmark $21,340.12 TransAmerica -$6157.98, Guardian-$1490.67, Retirement $5409.04, OASI $7991.16, Commissioners $3744.25, Auditor $5843.53, Treasurer $5993.00, States Attorney $3490.25, Govt Building $2612.65, Director of Equalization $7188.26, Register of Deeds $5042.41, Vet Service $754.50, Sheriff $9828.00, Contract Law $3193.25, Welfare $374.32, Co Nurse $1891.01, Ambulance $7168.67, WIC $159.10, Extension $1185.91, Weed $731.50, Dispatch $8,382.90, Emergency Mgt $2193.25; Other claims:  Voni Durant $29.60, Patrick Maroney $44.40, Susan Connor $28.12, Kings Inn Hotel $50.00, Lanny Klinkhammer $20.00, SD Assoc. Co Hwy Superintendents $80, travel; Power Promotions $64.45, Office Peeps $1004.60, Dan’s Heating & Cooling $347.03, Dust-Tex $113.48, Rafferty-Robbins $71.94, Maria Feldhaus $130.25, Bierschbach Equip. $1751.36, Boyer Ford Trucks $116.25, Brock White $1121.82, Canova Service Center $57.84, Grainger $86.94, Pheasantland Industries $484.61, Wheelco Brake $51.73, Miner County Treasurer $88.75, Stamp Fulfillment $268.55 supplies; Election Systems & Software $3264.00, Office Peeps $270.59, Howard Farmers Coop $17.00, Hard Drive Central $37.00 repairs; Howard Farmers Coop $21,291.31; Ntl. Sheriff’s Assoc. $50.00, Tri-State Emergency Mgt. Assn $10.00 dues; Barb Esser $1500.00 Pandemic Planning; Interlakes Community Action $1055.30 Comm. Action Pmt.; Canova Summer Youth Recreation $1500.00, Miner County Recreation Assn $1500.00, Howard Senior Citizens $90.00; Glacial Lakes & Prairies $300.00 grants; Interlakes Comm. Action $15150.00 transit bus grant;  Office Peeps $656.49 computer; Aramark Uniform Serv. $60.59 rent; Santel Communications $55.12, Triotel Communications $167.53 911 charges.

            The board adjourned to March 5, 2013.  Dated this 19th day of February, 2013.

                                                                                    Heath A. Thompson, Chairman

                                                                                    Miner County Board of Commissioners

Attest:  Susan R. Connor, Miner County Auditor