March 5, 2013

            The Miner County Board of Commissioners met in regular session March 5, 2013, in the Miner County Courthouse.  Members present:  Don Bowman, Pat Maroney, Roger Wentland, Voni Durant and Heath Thompson.  Absent:  none.  Chairman Thompson called the meeting to order.

            The Auditor’s account with the County Treasurer showed a February 28, 2013 balance of $3,782,163.35 in all state, county, civil, school, and trust accounts.

Motion by Wentland, seconded by Durant and carried to approve the agenda as amended to reflect the following addition to the February 5th minutes. Motion by Maroney, seconded by Durant and carried to enter into an agreement with SD Dept. of Transportation for the striping and continuing maintenance of county roads within Miner County. 

Director of Equalization Tami Severson informed the board that assessment notices have been mailed out.  Her request to purchase a new computer and other office equipment was granted. 

Motion by Durant, seconded by Bowman and carried to enter into executive session to discuss personnel matters at 9:45.  Those present included the commission, Ms. Severson and Susan Connor.  Returned to regular session at 9:52.

Welfare Director Gibi Page presented poor relief case 13-01.  Motion by Durant, seconded by Bowman and carried to deny poor relief case 13-01 due to lack of information to determine eligibility and residency.  

Page also requested that the commission approve the changes made to the application form used for determining eligibility for county assistance.  Motion by Maroney, seconded by Bowman and carried to approve the updated application.  The application and poor relief policy are available for public inspection at the auditor’s office.

Highway Superintendent Ron Krempges presented mileage cost estimates for hauling hot bituminous material associated with the bids received at the February 19th meeting.  Approximate cost savings (considering price of material and hauling costs) would be $7473.00 for Class E virgin material and $15033.00 for Class E recycled material.   It was moved by Durant and seconded by Wentland to remove the #3 hot bituminous patch material bids from the table.  Motion by Maroney, seconded by Wentland and carried to award the bid for patch material to Concrete Materials of Sioux Falls.  Individual bids were previously published in the February 19th minutes. 

RESOLUTION 13-8

WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria.  These culverts are reinspected at intervals not to exceed four years.

THEREFORE, Miner County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.

The County requests SDDOT to hire Ulteig for the inspection work.  SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the County for 20% of the cost.  The County will be responsible for the required 20% matching funds.

Dated this 5th day of March, 2013, at Howard, South Dakota.

                                                            Heath A. Thompson, Chairman

                                                            Miner County Board of Commissioners

Attest: Susan R. Connor, Miner County Auditor

            Carmen Egge of US Senator Tim Johnson’s office met with the commission to hear comments or concerns that should be relayed to the Senator.  Issues of the US sequester and gun control were discussed.

            It was moved by Bowman, seconded by Durant and carried to list Heath Thompson and Emergency Mgt. Director Bob Calmus as individuals who are authorized to request fire suppression assistance from the State of SD.   

            Commissioners authorized Chairman Thompson to sign the local government certification for Mitchell Area Safehouse.  They also reviewed correspondence from the SD Dept. of Public Safety informing the commission on the process for requesting state resources during an emergency. 

            Lanny Klinkhammer met with the board to review correspondence from the Canova Service Center concerning charges that were thought to have been authorized by the sheriff’s office.  Klinkhammer informed the board that he did not authorize the purchases and felt the county was not responsible for payment.

            Emergency Management Director Bob Calmus reviewed progress on securing quotes on costs to create an emergency operations center in the basement of the municipal building.  Motion by Wentland, seconded by Bowman and carried to assist with costs associated with the updates. 

            Auditor Susan Connor presented the 2012 Miner County annual report.  The report has been filed with the SD Dept. of Legislative Audit as required.

Claims allowed: Road & Bridge $30,343.15, Wellmark $23,902.68, TransAmerica -$5935.16, Guardian-$1391.91, Retirement $4462.86, OASI $6977.76, Commissioners $3744.25, Auditor $5685.05, Treasurer $5993.00, States Attorney $3490.25, Govt Building $2459.74, Director of Equalization $3627.60, Register of Deeds $4675.60, Vet Service $754.50, Sheriff $10,044.20, Contract Law $3193.25, Welfare $397.75, Co Nurse $1956.93, Ambulance $7138.56, Extension $1197.74, Weed $731.50, Dispatch $10,850.75, Emergency Mgt $2193.25.

Other claims:  Alliance Communications $300.00, Century Link $95.99 911 charges; Sanford Medical Center $1,960.00 autopsy; SD Assn County Commissioners $634.00 cat. poor fund; Xcel Energy $26.18 electric service; Butler Machinery $945.76, Howard Farmers Coop $7,277.09, Sturdevant’s $68.64 fuel; Northwestern $1,710.35 gas service; Canova-Epiphany Senior Citizens $126.00 grants; Ericsson  & Giles $164.00 hearing expense; Miner County Treasurer $1.63 LEPC amounts held for others; Bob’s Electric $1,938.25 misc. repairs; Sioux Falls Two Way Radio $87.99 radio repairs; Howard Auto Clinic $121.53, Howard Farmers Coop $20.00, Sheehan Mack $411.60, Stan Houston $63.60 vehicle repairs; Gregory Protsch $900.00 off. exp. allow.; Ultra $320.00 office repairs; Bob’s Electric $333.34 off. & misc. repairs; Dept of Veterans’ Affairs $167.81, Mitchell Regional Ambulance $300.00 other; Miner County Treasurer $72.35 postage; Miner County Pioneer $279.40 publishing; Aramark Uniform $60.59 rent; 3D Specialties $1,230.42 road materials; 3D Specialties $41.12, A-Ox Welding $45.32, Avera Home Medical $78.00, Bierschbach $580.10, Boyer Ford $23.80, Butler Machinery $268.97, Campbell Supply $354.38, Central Business Supply $54.03, Emergency Medical Products $246.56, Homestead $366.07, Howard Farmers Coop $1,299.11, Kimball Midwest $221.23, Mid-American $363.83, Mighty Auto Parts $569.20, Office Peeps $397.02, Puthoff Repair Sales $267.79, Rusty’s $244.43, Sheehan Mack $81.21, SD Dept of Public Safety $100.00, Sturdevant’s Auto Parts $666.78, Tom’s Hardware $171.90, Universal Services $156.10, Van’s Auto $200.00, Wheelco $2,731.33, Wingen’s Garage $167.75 supplies;

Alliance Communications $750.82, AT&T $132.86, Rob Eggert $30.00, Lanny Klinkhammer $30.00, Mike Clary $30.00 telephone; Robert Calmus $40.70, Susan Connor $69.68, Debbie Eggert $9.00, Joni Jacobson $294.96, Wallace Jacobson $44.40, Melissa Reisch $294.96, Tami Severson $18.00, The Cross Roads Hotel $299.96 travel; City of Howard $1,712.27 utilities;

The meeting adjourned to March 19, 2013.  Dated this 5th day of March 2013.

                                    Heath A. Thompson, Chairman

                                    Miner County Board of Commissioners

Attest:  Susan R. Connor, Miner County Auditor