March 3, 2015
The Miner County Board of Commissioners met in regular session March 3, 2015, in the Miner County Courthouse. Members present: Garrett Gassman, Roger Wentland, Voni Durant, Tom Reisch and Alex Protsch. Absent: none. Chairman Wentland called the meeting to order. The Pledge of Allegiance was recited.
The Auditor’s account with the County Treasurer showed a February 28, 2015 balance of $4,401,329.68 in all state, county, civil, school, and trust accounts.
Motion by Durant, seconded by Gassman and carried to approve the agenda. The minutes of the February 17th meeting were approved.
Emergency Management Director Robert Calmus presented the following policy for consideration. Moved by Reisch, seconded by Protsch and carried to adopt the following guidelines for administration and finance in the event of a disaster.
GUIDELINES
A. If the Emergency Operations Center is opened and staffed in the event of a major disaster or emergency, The Emergency manager shall have the authority to spend up to $500 for food and refreshments for said staff.
B. The Emergency Manager will have the authority to spend up to $1000 for small equipment and supplies that will have an immediate impact on the disaster situation.
C. Expenditures for amounts exceeding those outlined above will only be approved through the county commissioners. The Miner County Commission Chairman will call an emergency meeting. The meeting will expedite expenditures for any and all resources and assistance needed to enhance debris removal, restore infrastructure, and address any other pertinent resources needed for rapid assistance, response, and recovery.
D. Resource requests will be managed by the Emergency Manager with guidance from the South Dakota Office of Emergency Management and the Miner County Commissioners.
E. Approved Expenditures will be paid out of Miner County cash reserves.
Reisch and Protsch presented their committee suggestions on revisions for the accrual of vacation hours for Miner County employees. It was suggested to implement a tiered system of accruing vacation according to years of service and hours worked per week. A draft will be prepared and presented for consideration/adoption at the March 17th meeting.
Highway Superintendent Ron Krempges joined the meeting for the opening of annual highway supply bids.
Bids per ton for gravel crushing in the Skoglund pit were received as follows: Luke & Sons, Inc. $3.75, Rechnagel Construction $1.78, Brownlee Construction, Inc. $4.48; and Michael Johnson Construction $4.23. It was moved by Durant, seconded by Gassman and carried to award the bid for gravel crushing in 2015 to Rechnagel Construction.
The following bids are for a one-year period from April 1, 2015, through March 31, 2016.
Submitting bids for cutback asphalt and emulsion oil were as follows: Flint Hills Resources MC 3000 $595.36/ton; Jebro $604.00/ton. It was moved by Protsch, seconded by Durant, and carried to award the bid for cutback asphalt and emulsion oil to Flint Hills Resources.
The following firms submitted bids per ton for hot bituminous patch material: Asphalt Paving & Materials-Huron Plant Class E Type 1 Virgin $68.25; Commercial Asphalt-Mitchell plant Class E Type 1 virgin $65.00, Class E Type 1 recycled $65.00; Spencer Plant Class E Type 1 virgin $62.00, Class E Type 1 recycled $62.00; Bowes Construction Class E Type 1 virgin $55.00, Class E Type 2 virgin $61.00, Class E Type 1 recycled $53.00; Concrete Materials Sioux Falls plant Class E Type 1 virgin $56.75, Class E Type 2 virgin $56.75, Class E Type 1 recycled $49.50, Class E Type 2 recycled $49.50; Myrl & Roy’s Paving Inc. Class E Type 1 recycled $50.00, Class E Type 2 recycled $50.00. It was moved by Reisch, seconded by Gassman and carried to award the contract to Concrete Materials.
Bids per ton for quartzite materials were received as follows: Spencer Quarries $9.85/ton 7/16” Quartzite chips, $11.60/ton Rip Rap, $11.75/ton 4”-12” Rock, $8.75/ton base material, $10.30/ton 1 ½ “ – 3” Ballast, trucking $.14/ton/mile; Concrete Materials $9.25/ton 7/16” Quartzite chips, $14.95/ton Rip Rap, $12.45/ton 4”-12” Rock, $5.05/ton base material, $10.45/ton 1 ½ “ – 3” Ballast, trucking $.14/ton/mile; It was moved by Protsch, seconded by Durant and carried to award the bid for quartzite materials to Spencer Quarries.
It was moved by Gassman, seconded by Durant and carried to purchase metal culverts, guard rail, steel piling, bridge decking, steel sheet piling, and creosote treated #1 Douglas Fir lumber, during the period from February 1, 2015, through January 31, 2016, off of the bid awarded by Beadle County to TrueNorth Steel.
It was moved by Gassman and seconded by Reisch to adopt the following resolution.
RESOLUTION 15-7
WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years.
THEREFORE, Miner County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds. The county requests SDDOT to hire Ulteig (Consulting Engineers) for the inspection work. SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the County for 20% of the cost. The County will be responsible for the required 20% matching funds.
Voting aye: Gassman, Reisch, Protsch, Durant and Wentland. Voting nay: none. Resolution adopted this 3rd day of March 2015, at Howard South Dakota.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor
Krempges also reviewed equipment purchases, spring load limits, and other highway matters.
Auditor Connor presented Miner County’s 2014 annual report which has been submitted to the SD Dept. of Legislative Audit.
It was moved by Durant, seconded by Gassman and carried to enter into executive session pursuant to SDCL 1-25-2 (1) at ll:30. Returned to regular session at 11:53.
Commissioners acknowledged receipt of correspondence from Miner County Ambulance Manager Cora Schwader. Commissioner Durant will represent the board of commissioners at the next ambulance board meeting to discuss concerns regarding ambulance coverage.
It was moved by Gassman, seconded by Durant and carried to authorize the chairman to sign the Base Reallocation and Yield Update with the US Dept. of Agriculture for county owned property SW ¼ of section
4-106-56.
Director of Equalization informed the commission that the SD Dept. of Environment and Natural Resources have made a request to receive Miner County’s electronic overlay of Miner County aquifers from First District of Local Governments. It was moved by Gassman, seconded by Reisch and carried to allow First District to transmit the electronic information to the SD DENR.
Claims allowed: Road & Bridge $31,657.80, Wellmark $32,566.52, Reliance $1,392.84, Retirement $4,896.84, OASI $7,437.46, Commissioners $3,940.00, Auditor $6,260.50, Treasurer $6,269.25, States Attorney $3,673.25, Govt
Building $2,520.00, Director of Equalization $6,280.28, Register of Deeds $5,332.57, Vet Service $793.75, Sheriff $10,240.75, Contract Law $3,476.00, Welfare $437.50, Co Nurse $1,884.78, Ambulance $7,714.56, WIC $33.96, Extension $1,267.75, Weed $998.17, Dispatch $10,086.54, Emergency Mgt $2,406.50;
Century Link $99.67, Santel $55.12, Triotel $169.53 911 charges; Sanford Medical Center $4,365.20 autopsy; Maria Feldhaus $120.00, Ntl. Assn. of State Agencies $39.00 dues; Bierschbach Equip $10.25, Dakotagas Propane $385.00 fuel; Northwestern Energy $1,691.20 gas service; Puthoff Repair $37,465.00 machinery/equipment; Yankton Co Sheriff $25.00 mental illness hearing expense; Miner Co Treasurer $168.44 postage; Davison Co Jail $90.00 prisoner care; Miner Co Pioneer $380.63 publishing; Aramark $53.90, Bierschbach Equip $324.00 rent; Howard Hotel & Conference Center $50.00 rent-district meeting; General Equipment & Supplies $713.70 repairs; Darcy Albert $146.92, Auto Body Specialties $858.87, Bierschbach Equip $38.80, Custom Art Graphics $470.00, Dakota Fluid Power $223.66, General Equipment & Supplies $1,425.24, Grainger $87.62, Grapevines $60.00, Homestead $13.49, Kimball Midwest $542.33, Michael Todd & Co $747.30, Miner Co Treasurer $21.50, Office Peeps $157.69, Puthoff Repair $775.00, Quill $63.80, Safety Kleen $401.30, Sioux City Foundry $2,740.00, Stan Houston Equipment $144.64, Titan Machinery $2,897.96, Tom’s Hardware $270.44 supplies; Gregory Protsch $900.00 state’s atty office expense allow.; Horizon Health Care $45.00 state’s atty other expense; Alliance $796.14, AT&T $32.74, Century Link $11.60, Mike Clary $30.00, Rob Eggert $30.00, Lanny Klinkhammer $30.00, Colleen Zobel $30.00 telephone; Wallace Jacobson $241.24, Ron Krempges $18.00, PBBS Equipment Corp $295.00, Ramkota Hotel $510.00, SD Assn Co Commissioners $350.00 travel; City of Howard $1,737.38 utilities; Avera Queen of Peace $102.80 other professional service
The meeting adjourned to March 17, 2015. Dated this 3rd day of March, 2015.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor