May 3, 2016
The Miner County Board of Commissioners met in regular session May 3, 2016, in the Miner County Courthouse. Members present: Roger Wentland, Tom Reisch, Garrett Gassman, Voni Durant and Alex Protsch. Absent: none. Chairman Wentland called the meeting to order. The Pledge of Allegiance was recited. Motion by Protsch, seconded by Gassman and carried to approve the agenda.
The Auditor’s account with the County Treasurer showed an April 30, 2016 balance of $7,339,532.33 in all state, county, civil, school, and trust accounts.
Commissioners acknowledged receipt of the following correspondence: SD PUC-Dakota Access Pipeline Qtrly Report Jan-March 2016; 4-H Building & Grounds Calendar.
Custodian Colleen Zobel reported on the ordering of the carpet for the courtroom. The total for the project will be $4160 for 28 oz. tufted weight nonzipper carpet and $2435 for removal/and reinstallation of benches and installation of carpet by KolorWorks of Madison.
4-H Youth Advisor Maria Feldhaus informed the board that the original donated geo thermal unit at the 4-H building is no longer operational. The manufacturer GeoFurnace Mfg (originally owned by Michael Hunt) is no longer in business. Colin Wunder of Howard Heating & Cooling has provided 5 proposals for replacement &/or repair of the unit. Proposal 1-New 2016 Geothermal Heat Pump with 5 yr parts & labor, 10 yr compressor warranty ($10,314); Proposal 2-2012 New Geothermal Heat Pump 2 year parts/labor, 5 year compressor warranty ($8533); Proposal 3-New High Efficiency Natural Gas Furnace ($7015); Proposal 4-New High Efficiency LP Gas Furnace ($7132); Proposal 5-Repair Existing Geothermal Heat Pump ($1986 with concerns about future leaks & copper). Feldhaus stated that the 4-H Leaders would request that the county assist with either Proposal 1 or Proposal 2 with the Leaders Association paying 50% of the project. Reisch asked about the accountability of the funds raised over the years with the pie auction and inquired about the balance of those funds retained by the Leaders Association. Feldhaus presented a time line of projects that have been accomplished through various donations including the pie auction dollars. Reisch asked if the leaders could afford to pay 100% of the costs in replacing the geothermal unit. Feldhaus stated that the county ag building budget currently has $5000 budgeted for repairs. Of that budgeted amount $4,241.93 remains. Originally that was budgeted to place steel siding on the south side of the quonset building. Feldhaus said she believed the 4-H leaders could cover the cost of the steel therefore keeping the repairs within the county’s ag building budget. It was questioned whether other heating and cooling contractors serviced Geo Thermal units. Feldhaus stated that Wunder is the only Miner County contractor that works on geo thermal. It was moved by Durant, seconded by Protsch and carried unanimously to pay $50% of Proposal 1 ($5157).
Updated “Hold Harmless” agreements were reviewed. Feldhaus will be given the authority to utilize the appropriate agreement according to the risk level involved for each event. Those individuals renting the ag facilities will be required to sign the hold harmless agreement and the list of requirements and regulations. It was stated that “no alcohol use” be added to the list of regulations. Copies of the signed forms will be kept on file in the 4-H Youth office.
Chairman Wentland left the meeting. Protsch assumed the chair.
Pat Carmon inquired about the process for her accrued vacation leave at the end of 2016. Carmon will assume the position of Miner County Treasurer on January 1st so therefore she will no longer be an “employee” of Miner County but an “elected official”. As elected officials do not earn vacation or sick leave all vacation leave earned as an employee shall be paid out at the end of her employment December 31st 2016.
Highway Superintendent Ron Krempges reported on various highway matters including the starting of the asphalt paving project near Canova, signing project, bridge improvement grant applications, and city wide cleanup in Canova.
Midwest Boiler submitted a quote to replace all 71 steam traps within the courthouse. All traps, supplies, labor & mileage shall not exceed $13,500.00. It was moved by Reisch, seconded by Durant and carried to approve the proposal of Midwest Boiler.
Discussion was held on the clerical position within the CHN office. Reisch will sit in on the interviews scheduled for the end of the week.
Auditor Connor informed the board that work has begun on the 2017 budget.
Zoning Administrator Tami Severson reported on a Letter of Assurance/Easement that could be used in the future for conditional use recipients that would need to change the description of the parcel associated with the conditional use.
The board adjourned as a board of commissioners and reconvened as a Board of Equalization.
BOARD OF EQUALIZATION
MAY 3, 2016
It was moved by Gassman, seconded by Durant and carried to authorize the Director of Equalization to make the following clerical corrections:
DOE Clerical Corrections (additional) 2016
Record # Legal Description Explanation of Change
4864 NW4 Tract 1 Hamilton’s Addition 17-105-56 Duplicate value, remove $976
4464 Lot 2 of Hemmer’s Add in SE 4 31-106-55 Duplicate value, remove $34,992
Having no further business for 2016 the board adjourned as a Board of Equalization.
CLAIMS ALLOWED: Road & Bridge $35,950.71, Wellmark $36,410.88, Reliance $1,651.52, Retirement $5,298.61, OASI $8,184.41, Commissioners $4,058.75, Auditor $4,152.01, Treasurer $6,441.75, States Attorney $3,783.50, Govt Building $3,556.00, Director of Equalization $6,532.89, Register of Deeds $6,508.81, Vet Service $817.75, Sheriff $10,598.00, Contract Law $3,831.04, Welfare $441.74, Co Nurse $2,240.74, Ambulance $9,968.45, WIC $23.88, Extension $1,965.10, Weed $1,161.50, Dispatch $11,877.15 (includes Joni Jacobson, Joey Klinkhammer, Stacey McCoy and Justina Hanson at $16.63/hr, Sara Rentschler and Randall Schwader at $17.07/hr and Jerald Sprecher at $17.29/hr), Emergency Mgt $2,157.00;
SDSU Extension $11,460.00 4-H PMT TO STATE; Century Link $100.11, Triotel $169.53 911 CHARGES; Mike Clary $60.00, Josh Esser $60.00, Nathan Kizer $20.00 AMBULANCE ATTENDANT FEES; Todd Spader $330.00 CONTRACT LABOR; SD Dept. of Revenue $1,545.00 COUNTY NURSE PAYMENT; Domestic Violence Network $24.75, Mitchell Area Safehouse $24.75
DOMESTIC ABUSE PAY TO OTHERS; Miner Co Treasurer $5.50 DOMESTIC ABUSE ADMIN EXPENSE; Avera Occupational Medicine $89.90 DRUG TESTING; HFCA $4,326.38 FUEL; Northwestern $753.07 GAS SERVICE; Community Counseling Service $3,350.00,
Miner Co Conservation District $7,000.00 GRANT TO OTHERS; Miner Co Treasurer $94.15 POSTAGE; Auca Chicago Lockbox $77.74 RENT; Bob’s Electric $978.20, Howard Heating & Plumbing $439.75, Office Peeps $79.83, Ultra $69.30 REPAIRS; Greg Protsch $900.00 STATE’S ATTY OFF EXP ALLOW; Bob’s Electric $226.56, Creative Product Sourcing $134.85, DS Solutions $175.00, Election Systems & Software $478.62, Maria Feldhaus $76.44, Gillespie Small Engine $3,011.31, Hillyard $245.16, Homestead $163.62, Jones Ace Hardware $209.98, Krug Products $167.65, Mid-American Research $448.56, Miner Co Treasurer $67.01, Universal Services $153.90 SUPPLIES; Alliance $782.42, AT&T $81.50, Century Link $9.10, Mike Clary $30.00, Rob Eggert $30.00, Lanny Klinkhammer $30.00, Colleen Zobel $30.00 TELEPHONE; SD Dept. of Public Safety $2,340.00 TELETYPE; Jeremy Beyer $11.00, Logan Calmus $11.00, Terry Carlson $11.00, Miranda Donahue $72.24, Voni Durant $50.40, DWARE $115.00, Joe Erpenbach $11.00, Garrett Gassman $26.46, Lanny Klinkhammer $149.00, Ron Krempges $11.00, Alex Protsch $181.44, Tami Severson $74.00, Grant Stevens $11.00, Roger Wentland $152.04, Colleen Zobel $18.48 TRAVEL; City of Howard $1,640.28 UTILITIES
The meeting adjourned to May 17. Dated this 3rd day of May, 2016.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor