March 7, 2017
The Miner County Board of Commissioners met in regular session March 7, 2017 in the Miner County Courthouse. Members present: Roger Wentland, Tom Reisch, Garrett Gassman, Voni Durant, and Alex Protsch. Absent: none. Chairman Wentland called the meeting to order. The Pledge of Allegiance was recited. Motion by Durant, seconded by Gassman and carried to approve the agenda as amended.
The minutes of the February 21st meeting were approved.
The Auditor’s account with the County Treasurer showed a February 28, 2017 balance of $5,694,682.61 in all state, county, civil, school, and trust accounts.
The board acknowledged receipt of the following correspondence: East Dakota Water Development District February meeting minutes; Advanced Asset Alliance collection services and Miner County Moisture Report for January & February.
Proposed changes to the compensatory time section of the personnel policy were reviewed. Further information will be brought to the next meeting for continued review.
Sheriff Lanny Klinkhammer & sheriff’s office manager Cora Schwader met with the commission to review deficiencies noted in internal control as stated by the SD Dept. of Legislative Auditor as it pertains to the sheriff’s department. Commissioners urged that these deficiencies be rectified to be in compliance for future audits.
Deputy Sheriffs Rob Eggert and Mike Clary joined the meeting to discuss their accumulated vacation. The board stated they must comply with the personnel policy which limits a maximum accumulation of 200 hours.
Bids per ton for gravel crushing in the Skoglund pit were received as follows: Brownlee Construction, Inc. $3.85; Rechnagel Construction $2.16, and Bowes Construction $2.45. It was moved by Durant, seconded by Protsch and carried to award the bid for gravel crushing in 2017 to Rechnagel Construction.
The following bids are for a one-year period from April 1, 2017, through March 31, 2018.
Submitting bids for cutback asphalt and emulsion oil were as follows: Jebro $443.73/ton. It was moved by Gassman, seconded by Reisch, and carried to award the bid for cutback asphalt and emulsion oil to Jebro, Inc.
The following firms submitted bids per ton for hot bituminous patch material: Asphalt Paving & Materials-Huron Plant Class E Type 2 Virgin $62.00, Class E Type 2 recycled $58.00; Commercial Asphalt-Mitchell plant Class E Type 1 virgin $58.00, Class E Type 1 recycled $58.00, Class E Type 2 virgin $58.00, Class E Type 2 recycled $58.00; Spencer Plant Class E Type 1 virgin $55.00, Class E Type 1 recycled $55.00, Class E Type 2 virgin $55.00, Class E Type 2 recycled $55.00; Bituminous Paving Inc. Dell Rapids plant Class E type 2 virgin $60.00, Class E type 2 recycled $56.00; Bowes Class E type 1 virgin $51.50, Class E type 2 virgin $53.50, Class E Type 1 recycled $49.50, Class E type 2 recycled $51.50; Concrete Materials Class E type 1 virgin $56.00, Class E type 2 virgin $56.00, Class E type 1 recycled $49.00, Class E type 2 recycled $49.00. It was moved by Reisch, seconded by Gassman and carried to award contracts to Commercial Asphalt-Spencer location only; Bowes Construction and Concrete Materials allowing the highway superintendent to use the most economical contract depending on work site.
The following bids per ton for quartzite materials were received: Spencer Quarries $10.10/ton 7/16” Quartzite chips, $11.85/ton Rip Rap, $12.00/ton 4”-12” Rock, $8.85/ton base material, $10.55/ton 1 ½ “ – 3” Ballast, trucking $.14/ton/mile; and Concrete Materials $15.50/ton Rip Rap, $4.25/ton base material, $9.60 1 ½ - 3” Ballast. It was moved by Protsch, seconded by Durant and carried to award the bid for quartzite materials to Spencer Quarries.
It was moved by Gassman, seconded by Reisch and carried to purchase metal culverts, guard rail, steel piling, bridge decking, steel sheet piling, creosote treated #1 Douglas Fir lumber, and cutting edges during the period from February 1, 2017, through January 31, 2018, off of the bid awarded by Beadle County to TrueNorth Steel.
It was moved by Protsch and seconded by Durant that the following resolution be approved.
RESOLUTION 17-8
WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years.
THEREFORE, Miner County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds. The county requests SDDOT to hire Ulteig (Consulting Engineers) for the inspection work. SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the County for 20% of the cost. The County will be responsible for the required 20% matching funds.
Voting aye: Gassman, Reisch, Protsch, Durant and Wentland. Voting nay: none. Resolution adopted this 7th day of March 2017, at Howard South Dakota.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor
Highway superintendent Krempges reported that the signing project throughout the county will begin March 13th. He also reported on a survey of the fence surrounding the county owned farm ground west of Howard. Krempges will get a cost estimate for repair and replacement of the existing fence. Bennett County is looking to purchase a used motorgrader. Krempges will contact Bennett County with the information on Miner County’s machine that will be available once the new motorgrader is delivered to Miner County.
Zoning administrator Tami Severson presented the following plat for consideration. It was moved by Protsch and seconded by Durant that the following resolution be approved.
RESOLUTION 17-9
BE IT RESOLVED that the plat described as LOT 1 AND LOT 2 OF NOONAN’S 2ND ADDITION IN THE NORTHEAST QUARTER (NE ¼) OF SECTION NINE (9), TOWNSHIP ONE HUNDRED SIX (106) NORTH, RANGE FIFTY-SIX (56) WEST OF THE 5TH P.M. IN MINER COUNTY, SOUTH DAKOTA, be approved and accepted by the Board of County Commissioners at its meeting of March 7, 2017 and the county Auditor is hereby instructed to endorse on such plat a copy of this resolution and to certify the same.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor
Severson also presented a brief overview of the 2017 valuations that have been mailed to property owners.
It was moved by Reisch and seconded by Gassman to adopt the following resolution.
RESOLUTION 17-10
WHEREAS, insufficient appropriation was made in the 2017 budget for the following department to discharge just obligation of said appropriation; and
WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;
THEREFORE BE IT RESOLVED that the appropriation be transferred from contingency to the following department: Other Legal Services $4900. Voting aye: Protsch, Reisch and Wentland. Voting nay: none. Resolution approved this 7th day of March 2017.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor
Auditor Connor presented Miner County’s 2016 Annual Report. The report has been submitted to SD Dept. of Legislative Audit as required.
It was moved by Durant, seconded by Gassman and carried to authorize Chairman Wentland to sign the letter confirming Miner County’s desire to participate in the FEMA pre-disaster mitigation planning process as a participant in a multi-jurisdictional plan.
The board granted a request to use the grounds north of the courthouse for a July wedding.
A request to permit to land aircraft on Miner County highways was received from Wilbur Ellis. Proof of liability insurance was received with the form request. Wilbur Ellis agrees to abide by subsections 2 and 3 of Section 70:02:02:08 of SD Administrative Rule under the authority of SDCL 50-2-2.1 and assumes all liability when using said roads. It was moved by Gassman, seconded by Protsch and carried to approve the request from Wilbur Ellis.
CLAIMS ALLOWED: Alliance $300.00, Santel $55.12, Triotel $173.53 911 CHARGES; ICAP $620.92 COMMUNITY ACTION PAYMENT; Lammer Kleibacker $962.80, Leibel Law Firm $639.75 COURT APPOINTED ATTORNEYS; National Sheriff’s Assn $60.00 DUES; Central Electric Coop $68.13 ELECTRICITY; HFCA $11,317.28, Sturdevant’s $49.04 FUEL; Northwestern Energy $1,252.25 GAS SERVICE; Miner Co Treasurer $61.32 POSTAGE; Lake Co Sheriff’s Office $2,475.00 PRISONER CARE; Miner County Pioneer $341.84 PUBLISHING; Microfilm Imaging Systems $145.00 RENT; Lynn Christopherson $485.52, EarthBend $250.00, Hoffman Diesel Service $455.40, HFCA $48.00, Office Peeps $385.21, Racom $475.00, Sioux Falls Two Way Radio $592.47, Van’s Auto Electric $225.00, Zoll Medical Corp $2,417.00 REPAIRS; Greg Protsch $900.00 STATE’S ATTY OFFICE EXP ALLOWANCE; Auto Body Specialties $82.49, Boyer Trucks $195.06, Bright Arrow Technologies $200.00, Canova Service Center $31.96, Pat Carmon $185.00, Dakotagas Propane $19.00, Maria Feldhaus $15.99, GCR Tire Centers $579.91, Homestead $123.75, HFCA $23.95, Miner County Pioneer $78.95, Miner Co Treasurer $11.55, N. Central International of SF $502.68, Office Peeps $1,343.94, Pulltarps $266.30, Puthoff Repair $143.90, Rafferty’s $8.99, Rusty’s $129.34, SD Dept of Public Safety $90.00, Sheehan Mack $949.25, Shur Co $1,258.40, SD Federal Property Agency $175.00, Stan Houston Equipment $28.95, Sturdevant’s $966.84, Titan Machinery $308.37, Tom’s Hardware $317.98 SUPPLIES; Alliance $837.28, Colleen Arens $30.00, AT&T $83.50, Century Link $14.31, Mike Clary $30.00, Rob Eggert $30.00, Lanny Klinkhammer $30.00, Verizon $70.55 TELEPHONE; Bob Calmus $48.40, Voni Durant $33.60, Wallace Jacobson $56.28, Alex Protsch $25.20, SD Assn of Co Commissioners $200.00, The Crossroads Hotel $414.95 TRAVEL; City of Howard $1,933.31 UTILITIES.
The meeting adjourned to March 21, 2017. Dated this 7th day of March, 2017.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor