August 21, 2018
The Miner County Board of Commissioners met in regular session August 21, 2018 in the Miner County Courthouse. Members present: Roger Wentland, Garrett Gassman, Voni Durant, and Alex Protsch. Absent: Tom Reisch. Chairman Wentland called the meeting to order. The Pledge of Allegiance was recited. Motion by Durant, seconded by Protsch and carried to approve the agenda as amended. There were no individuals present for Public Comment. Others in attendance included Director of Equalization Tami Severson and Cindy Foster.
The following correspondence was received: Miner County Sheriff & Dispatch Service July Report; FEMA SD Strategic Advances-Flood Risk Analyses-additional study work.
Auditor Connor made a request-if a board member would like something specific to be included in the minutes, the request must be made in writing and stated to the entire board before the end of that meeting. Commissioners agreed with the auditor’s request. The minutes of the August 7th meeting were approved.
It was moved by Gassman, seconded by Durant and carried to approve the following claims for payment: SDSU Extension $12,158.00 4-H PAYMENT TO STATE; Century Link $115.05 911 CHARGES; Lamb Motor Company $33,671.00 EQUIPMENT; Todd Spader $190.00 MOWING; SD BIT $49.50 NETWORK ACCESS FEE; Cardmember Services $306.25, Miner Co Treasurer $101.00 POSTAGE; Aramark $349.85 RENT; Marshall & Swift $2,164.10, Office Peeps $120.54, S&S Contracting $320.82, Transource $13,828.74 REPAIRS; Greg Protsch $900.00 STATE’S ATTY OFFICE EXP. ALLOWANCE; Lexis Nexis $144.00 SUBSCRIPTION; Home Service Water Conditioning $5.40, Krug Products $51.27, Miner Co Treasurer $90.90, Office Peeps $6.72, Pheasantland Industries $114.00, RDO Equipment $120.08, Transource $624.00 SUPPLIES; Colleen Arens $30.00, Mike Clary $30.00, Rob Eggert $30.00, Lanny Klinkhammer $30.00 TELEPHONE; Maria Feldhaus $392.88, The Lodge at Deadwood $158.00 TRAVEL; Diane Anderson $80.00, Norma Anderson $60.00, Brianna Hanson $30.00, Mirinda Hattervig $30.00, Pam Hofer $85.00, Andrew Jensen $100.00, Clair Lambert $20.00, Karen Lambert $45.00, John Madison $45.00, April Rusche $65.00, Spencer Wangen $180.00, Lori Wehlander $95.00, Adam Wirt $175.00 4-H JUDGES.
It was moved by Protsch and seconded by Durant to adopt the following resolution.
RESOLUTION 18-17
WHEREAS, insufficient appropriation was made in the 2018 budget for the following department to discharge just obligation of said appropriation; and
WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;
THEREFORE BE IT RESOLVED that the appropriation be transferred from contingency to the following department: Court Appointed Attorney $2000. Voting aye: Protsch, Durant, Gassman and Wentland. Voting nay: none. Resolution approved this 21st day of August 2018.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor
Motion by Durant, seconded by Gassman and carried to authorize the auditor to make an operating transfer as provided for in the 2018 General Fund budget to 911 Fund $10,000.00.
Severson presented a request from the SD Game, Fish and Parks for resident & non-resident landowner names, addresses, acres owned, and email addresses. The board instructed Severson to forward the form “request for computer generated public records” and inform the GF&P of the county’s $250 fee.
Executive Director of First District of Local Governments Todd Kays joined the meeting to answer questions and provide a tentative timeline for updating the current zoning ordinance. Kays will do preliminary work and attend the October 16th meeting to present his findings and proposed timeline.
Highway Superintendent Ron Krempges reviewed machinery repairs, chip sealing progress, and road striping. It was moved by Protsch, seconded by Durant and carried to purchase off of the SD state bid from Lamb Motor Company a 2019 Ford F250 crew cab pickup, $33,671.00.
Motion by Gassman, seconded by Protsch and carried to purchase polypropylene culverts utilizing Lake County’s February 27, 2018 bid.
Krempges reviewed the Redstone culvert replacement project. Instead of 80’ culverts the highway department plans on installing 50’ culverts with headwalls.
Mary Leary representing the Miner County Historical Society presented a list of all known cemeteries located within Miner County. Several of these cemeteries have not been maintained prompting her request that the county look into a solution. Leary will return on September 4th with a list of cemeteries in need of care at which time the matter will be further discussed. Leary also made a request for financial support ($2500) for the Miner County Historical Society’s museum. She presented the following resolution for consideration.
It was moved by Protsch and seconded by Gassman to adopt the following resolution.
RESOLUTION 18-18
WHEREAS, the City of Howard and the County of Miner have determined that the cultural heritage and the history of Howard and all areas within Miner County, South Dakota are among its most important assets.
It is hereby declared that the purpose of this Resolution is to authorize the City of Howard and the County of Miner to engage in a joint program to support historic preservation and to promote the conservation of historic assets for the education, inspiration, pleasure and enrichment of all citizens through the Miner County Historical Society, a Section 501©(3) under the Internal Revenue Code.
The purpose of the Miner County Historical Society (MCHS) is to collect, preserve, exhibit and publish material for the study of the history of Miner County, including but not limited to the City of Howard and other municipalities therein, and to obtain the history of local residents.
The MCHS is a corporation formed under the laws of the State of South Dakota for education, charitable and benevolent purposes, and not for personal gain of any of the members thereof. The MCHS currently operates the Miner County Rural Life Museum located at 127 S. Main Street, Howard, SD 57349.
By adopting this Resolution the City of Howard and the County of Miner shall endeavor to support these efforts by contributing to the MCHS, as funds are available, to assist with the basic operational expenses of the MC Rural Life Museum, specifically including providing fiscal support, upon request by the MCHS, and when approved by the City Council and the County Commission. The funds will be used to assist with the maintenance and operation of the physical facilities in which the MCHS collects, preserves, and exhibits historical assets to achieve the goals outlined above.
Voting aye: Wentland, Gassman, Protsch and Durant. Voting nay: none. Resolution adopted this 21st day of August, 2018.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor
It was moved by Gassman, seconded by Durant and carried to enter into executive session (SDCL 1-25-2 (1)) at 11:10. The board returned to regular session at 11:30.
Resolution 18-16 authorizing the release of liens filed prior to July 1, 1970 should have had a total of $198,331.94.
It was moved by Gassman and seconded by Durant to adopt the following resolution.
RESOLUTION 18-19
WHEREAS, SDCL §28-14-20 terminates liens or encumbrances created under chapter 28 prior to July 1, 1970,
WHEREAS additional liens on file with the Miner County Register of Deeds prior to July 1, 1970 total $11,095.69;
NOW THEREFORE BE IT RESOLVED by the Miner County Board of Commissioners, that the Register of Deeds is hereby directed to discharge these liens.
Voting aye: Protsch, Gassman, Durant and Wentland. Resolution approved this 21st day of August, 2018.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor
Emergency Management Director Bob Calmus met with the commission to review the Mass Fatality Plan. It was moved by Durant, seconded by Protsch and carried to adopt the Mass Fatality Plan as presented. Calmus also reviewed the additional requirements of the SD Dept. of Public Safety for the State & Local Agreement (SLA). A Mutual Aid Agreement between the counties of Beadle, Bon Homme, Brookings, Davison, Hanson, Hutchinson, Kingsbury, Miner, Sanborn, and Yankton was handed out by Calmus for the commissioner’s to review. This will be placed on the Sept. 4th agenda for consideration.
Auditor Connor passed out the 2018 Miner County Provisional Budget as published in the Miner County Pioneer. The Provisional Budget Hearing will be held on September 4th at 9:30 a.m. in the commission room of the Miner County courthouse.
The meeting adjourned until September 4th. Dated this 21st day of August, 2018.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor