December 3, 2019
The Miner County Board of Commissioners met in regular session December 3, 2019 in the Miner County Courthouse. Members present: Roger Wentland, Garrett Gassman, Tom Reisch, Voni Durant and Alex Protsch. Absent: none. Chairman Wentland called the meeting to order. The Pledge of Allegiance was recited. Motion by Durant, seconded by Gassman and carried to approve the agenda. The minutes of the November 19th meeting were approved with the following change: Automatic supplements for grant funds received to the following accounts: Emergency Management (Revenue) & Emergency Management Professional Services (Expenditure) $11,880.00. No one appeared for Public Comment and no Conflict of Interest was declared.
The Auditor’s account with the County Treasurer showed a November 30, 2019 balance of $7,506,974.98 in all state, county, civil, school, and trust accounts.
Correspondence received and reviewed included: Sheriff & Dispatch November Reports; Notice of Hazard Mitigation Grant Program Funding for Disasters 4463, 4467 & 4469.
It was moved by Reisch, seconded by Protsch and carried to authorize the auditor to pay the following claims: Road & Bridge $41,860.83, United Health Care $36,815.07, Retirement $6,578.74, OASI $9,714.11, Commissioners $4,327.25, Auditor $7,779.50, Treasurer $7,589.75, States Attorney $6,434.75, Govt Building $3,686.00, Director of Equalization $7,825.24, Register of Deeds $8,155.11, Vet Service $1,372.00, Sheriff $12,504.00, Contract Law $4,249.85, Welfare $769.20, Co Nurse $1,329.25, Ambulance $7,505.43, WIC $87.50, Extension $1,329.25, Weed $1,310.35, Dispatch $14,378.38, Emergency Mgt $2,191.75 NOV PAYROLL; Susan Connor $14.00, Pat Carmon $14.00, Amie Kidd $14.00, Karla Neises $14.00, Tami Severson $28.00 PAYROLL TRAVEL; FJM Collections $22.50 COLLECTION FEES; Lammers Kleibacker $679.75 COURT APPT ATTY; Xcel Energy $10.79 ELECTRIC SERVICE; Tom’s Hardware $5.98 FUEL; Northwestern Energy $578.15 GAS SERVICE; Emergency Safety Education $113.61 IN SERVICE EDUCATION; SD Assn of Co Commissioners $949.00 LEGAL EXPENSE RELIEF FUND; Howard Auto Clinic $131.24, Ultra $913.50 REPAIRS; Greg Protsch $1,800.00 STATE’S ATTY OFFICE EXPENSE ALLOWANCE (Nov & Dec); SD Continuing Legal Education $500.00 SUBSCRIPTIONS; Dakota Data Shred $62.30, Dust-Tex $130.94, McLeod’s Printing $67.13, Mid-American Research $581.53, Tami Severson $20.00, Tom’s Hardware $45.21, Brittany Yanish $47.93 SUPPLIES; Colleen Arens $30.00, AT&T $88.73, Century Link $14.93, Tami Severson $30.00 TELEPHONE; Voni Durant $33.60, Garrett Gassman $17.64, Karla Neises $31.92 TRAVEL; City of Howard $1,494.92 UTILITIES.
It was moved by Durant and seconded by Gassman to approve the following resolution.
RESOLUTION 19-29
WHEREAS, insufficient appropriation was made in the 2019 budget for the following department to discharge just obligation of said appropriation; and
WHEREAS, SDCL 7-21-32.2 provides that transfers may be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;
THEREFORE, BE IT RESOLVED that the appropriation be transferred from contingency to the following departments: Court Appointed Attorney $500; Community Health Nurse $50; and Sheriff $5000. Voting aye: Protsch, Reisch, Gassman, Durant and Wentland. Voting nay: none. Resolution approved this 3rd day of December 2019.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor
It was moved by Protsch, seconded by Gassman and carried to authorize the auditor to make an operating transfer as provided for in the 2019 budget from general fund to Rd & Bridge Fund $250,000.
The board reviewed the accumulated compensatory time report. Currently there are several departments that are not in compliance with the limit of 20 hours maximum set in the personnel policy. The board instructed the auditor to send an email on behalf of the commission to those department heads that are in non-compliance.
It was moved by Gassman, seconded by Durant and carried to declare the sheriff’s bullet proof vest as surplus and transfer ownership as per the signed acknowledgement and waiver of liability assumption of the risk form signed by Dr. Marie Lohsandt-Howard School Superintendent.
It was moved by Reisch, seconded by Protsch and carried to approve the 2020 SD Dept. of Health Community Health Services Agreement for services offered through the Miner County Community Health Nurse Office.
Miranda Bender from the Insurance Store and several county employees joined the meeting to review the health, dental, vision and life insurance renewal options. Bender presented quotes from United Health Care and Wellmark. Employees were given the opportunity to give input as to the current UHC policies. A decision on the renewal will be made at the December 17th meeting.
Highway Superintendent Ron Krempges reviewed highway matters-graveling, FEMA work, and water levels.
Tom Hunstad of Johnson Controls joined the meeting to review courthouse heating/cooling, ground water/drainage, window sealing and masonry issues. Hunstad explained the current boiler steam system within the courthouse is approximately 70% efficient. With the proposed change over to hot water heat the efficiency would be approximately 90 to 94%. When using hot water heat, chemicals only need to be tested on a yearly basis versus steam heat requires chemical testing 3 times per week. Controls would be installed in each room allowing for more regulation of the heat.
Hunstad recommends the windows be removed, gasketed, reinstalled, tile around the building into a deep sump pump & patching of the building. Johnson Controls is very willing to work with local contractors to complete the work. These projects can be put together in a cafeteria plan so the board can pick an choose which projects to complete. When planning this project, the county may use Source Well or hire an engineer to draw specifications and bid documents which then would be put out for formal bids. Further discussion on this matter will be held at the next commission meeting (December 17th).
Having no further business, the meeting adjourned until December 17th. Dated this 3rd day of December 2019.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor