October 15, 2019
The Miner County Board of Commissioners met in regular session October 15, 2019 in the Miner County Courthouse. Members present: Roger Wentland, Garrett Gassman, Tom Reisch, Voni Durant and Alex Protsch. Absent: none. Chairman Wentland called the meeting to order. The Pledge of Allegiance was recited. Motion by Durant, seconded by Gassman and carried to approve the agenda. The minutes of the October 1st meeting were approved. No one appeared for Public Comment.
The following correspondence was received: Miner County Sheriff & Dispatch Service September Reports; Miner County Conservation Treasurer’s Reports & August Meeting Minutes; Hometown Holidays Financial Support Request.
It was moved by Reisch, seconded by Gassman and carried to authorize the auditor to pay the following claims: SD Dept of Revenue $1,814.05 PREDATORY ANIMAL CONTROL FUND; Alliance $150.00, Santel $55.12, Triotel $170.04 911 CHARGES; ICAP $654.33 COMMUNITY ACTION PAYMENT; SD Office of Child & Family Services $1,563.50 CO NURSE PMT TO STATE; Central Electric Coop $67.19, Xcel Energy $10.87 ELECTRICITY; Detco $455.15, HFCA $7,740.55, Sturdevant’s $63.11, Wingen’s Garage $287.50 FUEL; Community Counseling Service $3,500.00 GRANTS; Miner Co Treasurer $110.00, Stamp Fulfillment Services $1,312.40 POSTAGE; Lake Co Sheriff $150.00 PRISONER CARE; Aramark $266.28, Microfilm Imaging Systems $290.00 RENT; Al’s Service $810.64, Butler Machinery $350.00, Dakota Body Shop $504.00, Graham Tire $755.80, Hoffman Diesel Service $686.00, Office Peeps $159.87, The Radar Shop $172.00, S&S Contracting $168.37, Safe N Secure $398.97, Two Way Solutions $41.97, Ultra $913.50, Zuercher Technologies $1,300.00 REPAIRS; Brock White $43.77, Homestead Building Supply $32.72, Spencer Quarries $2,421.09, Tom’s Hardware $5.10, TrueNorth Steel $8,613.94 ROAD MATERIALS; Greg Protsch $900.00 STATE’S ATTY OFFICE EXP ALLOWANCE; Relx Inc. $149.00 SUBSCRIPTION; Butler Machinery $1,797.74, C&R Supply Inc. $55.04, Canova Service Center $6.98, Dakota Fluid Power $210.77, Dust-Tex $125.53, Factor360 $120.00, GCR Tire Centers $435.03, Girton Adams $400.00, Hoffman Diesel Service $2,076.31, Home Service Water $10.80, HFCA $1,849.90, Krug Products $384.58, Matheson Tri Gas $65.58, McLeod’s $189.05, Miner Co Treasurer $77.71, Eastline Supply $332.30, Office Peeps $859.84, Rafferty-Robbins $23.98, RDO Equipment Company $360.96, Rusty’s $67.94, Safe N Secure $739.95, Tami Severson $20.00, Sturdevant’s $744.10, Kent Terwilliger $89.87, Tom’s Hardware $28.47 SUPPLIES; Alliance $919.74, Colleen Arens $30.00, Tami Severson $30.00, Verizon $77.27 TELEPHONE; Jeremy James $262.56, Terry Lee $265.04, Ramkota Hotel Pierre $623.94, Kent Terwilliger $131.04 TRAVEL; Beadle Co Auditor $1,144.00 VICTIMS ADVOCATE.
State’s Attorney Greg Protsch arrived at the meeting. It was moved by Protsch, seconded by Durant to enter into executive session (9:16) to discuss legal matters (SDCL 1-25-2 (3). The board returned to regular session (9:29).
Maria Feldhaus 4-H Youth Director & Amie Kidd of the Miner County 4-H Leaders presented a memo of understanding concerning the rent proceeds of the 4-H exhibit hall. The memo of understanding puts into writing what has been followed for many years. Maria Feldhaus informed the commission that in 2018 the 4-H Leaders received $1400 in rent monies. With that revenue the leaders paid over $600 in cleaning expenses due to the use and renting of the facility. Many upgrades have been completed and paid for by the Leaders’ Association. In 2018 $34,000 of improvements were done through fund raising efforts of the association. It was moved by Durant, seconded by Protsch and carried to approve the memo of understanding between the Miner County 4H Leaders and Miner County.
Governor Kristi Noem has granted administrative leave to state employees under her jurisdiction December 23rd & 24th. The Board of Commissioners granted ½ day of administrative leave for December 24th. Miner County offices will be open on Monday, December 23rd and will be closed December 24th & 25th .
Mike Clary did not appear for the discussion on the bullet proof donation. The item will be scheduled for a future meeting.
Custodian Colleen Arens and Trent Dowling of Johnson Controls joined the meeting to discuss the condition of the courthouse and the heating system. Wentland told Mr. Dowling that the board is looking for direction on all repairs that need to be completed within the courthouse. Mr. Dowling stated that he feels the windows are in good shape but may need to be removed and re-gasketed and put back in place; some tuckpointing and possible repair around the art deco panels; and complete replacement of the boiler system and piping. Wentland mentioned water seepage in the basement. Dowling said that tiling of the area could be added to the project. Johnson Controls can use Source Well to do a design build for this project. A concern of Dowling is the asbestos throughout the building which would need to removed and would be a larger additional cost. The board will consider options at the November 5th meeting.
Curt Neises, Agent of Miner Insurance Agency presented Miner Insurance’s proposal for property & liability insurance. One other proposal was presented by Dave Pfeifle (in person) & Lynn Bren (telephonically) of SD Public Assurance Alliance. SDPAA quote-$59,542.77 plus optional $14,849.58 for Retroactive Coverage for General Liability and CWG through Miner Insurance quote $35,364. It was moved by Protsch, seconded by Reisch and carried to award Miner County’s Liability & Property Insurance to CWG beginning on November 9, 2019 through November 8, 2020.
The meeting adjourned to October 21, 2019 (special meeting). Dated this 15th day of October, 2019.
Roger Wentland, Chairman
Miner County Board of Commissioners
Attest: Susan Connor, Miner County Auditor